Staff Assistant

Job Advertisement

Position Title: Staff Assistant
Location: Bangkok
Country: Thailand
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is a regional development arm of the United Nations Secretariat, established to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP supports its member states through policy-oriented research, normative support, technical assistance, and capacity building to address the development priorities and changing needs of the region. The organization operates in multiple countries across Asia and the Pacific, focusing on enhancing cooperation and integration among its member states.

Job Overview:
The Staff Assistant position is located within the Strategy and Programme Management Division (SPMD) of ESCAP. The incumbent will work under minimal supervision and report directly to the Director of the Division. The role involves providing substantive and administrative support to manage priorities and workflow within the division. The Staff Assistant will coordinate and monitor various activities and processes to ensure that management directives are executed effectively and that deliverables are met in a timely manner. The position requires strong organizational skills, the ability to handle complex information requests, and the capacity to manage communications between senior officials and the supervisor. The Staff Assistant will also be responsible for time management, scheduling, and representational duties, ensuring smooth operations within the division.

Duties and Responsibilities:
The Staff Assistant will undertake a variety of responsibilities, including: assisting in the overall administration of the division, providing substantive and administrative support, coordinating and monitoring diverse activities, compiling and analyzing data from various sources, serving as a communications link between the supervisor and senior staff, managing time and scheduling, undertaking representational duties, screening and prioritizing correspondence, researching and summarizing background materials, independently handling complex information requests, supporting the manager in presentations, establishing administrative procedures, organizing official receptions and meetings, preparing and processing confidential information, managing administrative duties such as travel arrangements and expense statements, exercising quality control for outgoing documents, and updating internal databases and websites. The Staff Assistant will also perform other duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a minimum of seven years of experience in general office support, administration, or a related area. If the candidate holds a first-level university degree, a minimum of five years of experience is required. Experience with Enterprise Resource Planning (ERP) systems, particularly Umoja/SAP, is desirable, especially in the context of travel management and data analytics. Familiarity with the United Nations Common System or similar international organizations is also preferred. Experience in working with senior officials and organizing official receptions and meetings is an asset, as is knowledge of the Correspondence Manual and Stakeholder Directory, including drafting and proofreading skills.

Educational Background:
Completion of a high school diploma or equivalent is required for this position. A first-level university degree may be accepted in lieu of two years of required experience, providing candidates with a pathway to meet the educational qualifications necessary for the role.

Experience:
The position requires a significant level of experience, specifically a minimum of seven years in general office support or administration. Candidates with a first-level university degree need at least five years of relevant experience. Additionally, experience with ERP systems, particularly in the context of travel management and data analytics, is highly desirable. Familiarity with the United Nations Common System or similar international organizations is also beneficial, as is experience in organizing official receptions and meetings.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of another official United Nations language is considered an advantage, enhancing the candidate's ability to communicate effectively in a multilingual environment.

Additional Notes:
This position is subject to local recruitment, meaning applicants must be authorized to work for the United Nations in Thailand. Those selected from outside the duty station will be responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits exclusive to international recruitment. The United Nations emphasizes the importance of diversity and inclusion in its workforce, and reasonable accommodations may be provided for applicants with disabilities. The recruitment process will adhere to the highest standards of efficiency, competence, and integrity, ensuring that all employment decisions are made based on qualifications and organizational needs.