Administration Associate

Job Advertisement

Position Title: Administration Associate
Location: Astana
Country: Kazakhstan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, established to support the successful implementation of peacebuilding, humanitarian, and development projects globally. UNOPS aims to enhance the efficiency, effectiveness, and sustainability of these projects by providing essential services such as project management, procurement, and infrastructure services. The organization operates in numerous countries, working closely with governments, donors, and various UN organizations to build a better future through collaborative efforts.

Job Overview:
The Administration Associate position is crucial for the successful execution of the EU Central Asia Civil Society Facility project, which focuses on enhancing the participation of Central Asian Civil Society Organizations (CSOs) in regional dialogues. The role involves providing technical and administrative support to ensure the efficient operation of the project team. The incumbent will be responsible for logistics, asset management, and administrative services, ensuring compliance with UNOPS regulations. The position requires a proactive approach to client service and resource management, contributing to the overall effectiveness of the project and the satisfaction of stakeholders.

Duties and Responsibilities:

• Logistics and Asset Management Support: Provide operational support for project activities, including payments and trip arrangements. Ensure compliance with UNOPS policies in logistics and asset management. Coordinate supply and asset management services, including inventory verification and customs clearance. Supervise transportation services and manage external contractors.
• Transportation Services: Ensure all transport needs for management and office personnel are met, including security" style="border-bottom: 1px dotted #007bff !important;">security arrangements. Implement maintenance systems for office equipment and assess contract services for improvement.
• Knowledge Building and Sharing: Participate in training events related to logistics and transport, contributing to knowledge networks and communities of practice. The overall impact of the Administration Associate's work will enhance the efficiency of administrative services and promote UNOPS as a credible partner in sustainable development.

Required Qualifications:
Completion of secondary school is required, with a preference for candidates holding a Bachelor’s degree in Business Administration, Public Administration, or related fields. Administrative certification is considered an asset in the absence of a degree. Candidates must demonstrate a minimum of 4 years of administrative or operational experience in logistics and administration, with a proven ability to meet performance indicators and deliver results. Proficiency in computer and office software packages, particularly MS Office, is essential. Experience within UN system organizations is desirable but not mandatory.

Educational Background:
Candidates must have completed secondary school, with a Bachelor’s degree in a relevant field being desirable. In cases where a degree is not held, administrative certification can be beneficial. This educational background is crucial for understanding the operational and administrative functions required for the role.

Experience:
The position requires a minimum of 4 years of relevant administrative or operational experience, particularly in logistics and administration. Candidates with 2 years of experience combined with a Bachelor’s degree will also be considered. This experience should demonstrate the ability to meet performance indicators and deliver results effectively, showcasing a strong understanding of administrative processes and logistics management.

Languages:
Full working knowledge of English and Russian is mandatory for this position. Additionally, knowledge of a regional working language is considered an asset, enhancing communication and collaboration within the Central Asian context.

Additional Notes:
This position is offered under a Local ICA contract, specifically for Kazakhstan nationals. The contract is ongoing and subject to organizational requirements, availability of funds, and satisfactory performance. UNOPS emphasizes diversity and encourages applications from qualified women and candidates from underrepresented groups. The organization is committed to equal employment opportunities and an inclusive working environment. Candidates should be aware that UNOPS conducts background checks on all potential personnel, and recruitment is contingent upon the results of these checks. Furthermore, for staff positions, UNOPS reserves the right to appoint a candidate at a lower level than the advertised position.