Language Service Assistant

Job Advertisement

Position Title: Language Service Assistant
Location: Geneva
Country: Switzerland
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located in the Office of the Chief, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management (DGACM) of the United Nations. The UN is an international organization founded in 1945, with a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. It operates in multiple countries worldwide, employing thousands of staff members dedicated to various functions including humanitarian aid, development, and human rights advocacy.

Job Overview:
The Language Service Assistant will play a crucial role in supporting the Chief of the Languages Service by performing a wide range of office management and administrative support functions. This includes providing reference assistance, maintaining files, and ensuring the smooth operation of computer equipment and email services for the staff. The assistant will also be responsible for conducting research on official UN documents and assisting in the compilation of productivity statistics. The position requires a proactive approach to problem-solving and the ability to work independently while also collaborating with team members to achieve organizational goals. The assistant will be expected to handle various administrative tasks, including the management of documentation and the preparation of reports, all while maintaining a high standard of professionalism and accountability.

Duties and Responsibilities:
The Language Service Assistant will be responsible for a comprehensive set of duties including: performing office management and administrative support functions; providing reference assistance and basic computer technical support; conducting research on UN documents; organizing and maintaining electronic and hard copy files; purchasing and distributing reference materials; ensuring the provision of computer equipment and email services; assisting in data collection and analysis; preparing data presentations and reports; updating information materials; and covering for other staff as needed. The assistant will also be involved in the operation of job management systems and will assist in ensuring the smooth electronic transmission of documentation. Additional responsibilities may include troubleshooting computer issues and liaising with IT support as necessary.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A strong understanding of general office and administrative support, including records management and documentation processing, is essential. The ability to research, organize, and summarize data for reports is also required. Candidates should demonstrate professionalism, teamwork, and accountability in their work, with a commitment to gender equality and diversity in the workplace.

Educational Background:
A high school diploma or equivalent is required for this position. Further educational qualifications in office administration or a related field may be beneficial but are not explicitly stated as mandatory.

Experience:
Candidates must have at least seven years of experience in general office support or a related area. Experience in data analytics or terminology is desirable, with at least one year of experience in these areas preferred. This extensive experience is necessary to ensure that the candidate can effectively manage the diverse responsibilities of the role and contribute to the overall efficiency of the Languages Service.

Languages:
Fluency in oral and written English or French is required, with knowledge of the other language being necessary. Knowledge of another official United Nations language is considered desirable, enhancing the candidate's ability to communicate effectively within the multilingual environment of the UN.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in Geneva. Those selected from outside the duty station will be responsible for their relocation expenses. Local recruits are not eligible for allowances or benefits exclusive to international recruitment. The UN emphasizes the importance of diversity and inclusion in its hiring practices and is committed to providing reasonable accommodations for applicants with disabilities. The recruitment process will adhere to the highest standards of efficiency, competence, and integrity, ensuring that all candidates are evaluated fairly based on their qualifications and the needs of the organization.