Project Finance and Administrative Assistant

Job Advertisement

Position Title: Project Finance and Administrative Assistant
Location: Bangkok
Country: Thailand
Deadline Date: 20 February 2025

Job Details

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices. Established in 1919, the ILO has a mission to ensure that labor standards are upheld globally, focusing on promoting rights at work, encouraging decent employment opportunities, enhancing social protection, and strengthening dialogue on work-related issues. The organization operates in over 180 countries and has a diverse workforce of approximately 3,300 employees. The ILO is committed to promoting diversity and inclusion within its workforce, actively encouraging applications from women and individuals with disabilities.

Job Overview:
The Project Finance and Administrative Assistant will play a crucial role in the administration and financial management of the 'Ship to Shore Rights South-East Asia' initiative, which aims to promote safe labor migration and decent work in the blue economy. This position involves ensuring compliance with ILO financial regulations and supporting the effective implementation of project activities in Thailand. The assistant will work closely with the National Project Coordinator and other stakeholders to maintain accurate financial records, prepare documentation for financial transactions, and provide logistical support for project activities. The role requires a proactive approach to problem-solving and the ability to communicate effectively with various partners, including government entities, NGOs, and community organizations. The assistant will also participate in capacity-building efforts related to financial reporting and will be involved in the organization of workshops and meetings related to the project.

Duties and Responsibilities:
The duties and responsibilities of the Project Finance and Administrative Assistant include maintaining project financial records and monitoring systems, checking and preparing documentation for financial clearances, reviewing financial reports from project partners, classifying budget codes, providing administrative support to project staff, consulting with the Finance Unit on regulations, preparing recurring and special reports, calculating cost estimates, and providing logistical support for project activities. The assistant will also participate in capacity-building initiatives and undertake missions to project sites as needed. This role requires attention to detail, strong organizational skills, and the ability to work under pressure while managing multiple tasks effectively.

Required Qualifications:
Candidates must have a completion of secondary school education, with formal training in accounting or finance being an asset. A strong understanding of financial and administrative rules, guidelines, and procedures is essential. The ability to maintain financial records, prepare reports, and demonstrate responsible behavior is crucial. Proficiency in computer software, particularly Excel and Microsoft Office applications, is required, along with the ability to communicate effectively in both Thai and English.

Educational Background:
The minimum educational requirement for this position is the completion of secondary school education. Additional formal training in accounting and/or finance is considered an asset, enhancing the candidate's qualifications for the role.

Experience:
Candidates should have at least five years of progressively responsible experience in financial and administrative roles. This experience should demonstrate the ability to manage financial records, prepare reports, and provide administrative support in a complex organizational environment.

Languages:
Excellent knowledge of Thai and English is mandatory for this position. Proficiency in both languages is essential for effective communication with project stakeholders and for the preparation of documentation and reports.

Additional Notes:
The position is a fixed-term contract for two years, with the possibility of renewal based on various factors such as funding availability and project needs. The ILO values diversity and encourages applications from qualified female candidates and individuals with disabilities. The recruitment process requires candidates to complete an online application form, and the ILO does not charge any fees at any stage of the recruitment process.