Logistics Assistant

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Position Title: Logistics Assistant
Location: Goma
Country: Democratic Republic of Congo
Deadline Date: Not specified

Job Details

Job Posting Organization:
The Norwegian Refugee Council (NRC) is an international non-governmental organization founded in Norway, operating in over 25 countries worldwide. Established in 2001, NRC has been active in the Democratic Republic of Congo (DRC) since its inception, focusing on various sectors including Education, Rapid Response to Population Movements (RRMP), Protection and Humanitarian Mediation, Shelter, Water, Hygiene and Sanitation (EHA/WASH), and Information, Advice, and Legal Assistance (ICLA) for displaced populations. The organization is committed to its core values of dedication, innovation, inclusion, and accountability, which guide its actions and relationships with stakeholders.

Job Overview:
The Logistics Assistant position is designed to support the daily implementation of logistical functions within the area office in Goma. The role involves assisting the Team Leader with procurement activities and providing support to program teams regarding supply needs at various sites. The Logistics Assistant will ensure compliance with NRC policies and procedures while maintaining accurate records of purchases and contracts. This position is crucial for ensuring that the logistical operations run smoothly and efficiently, thereby enabling the organization to fulfill its mission of assisting displaced populations in the DRC.

Duties and Responsibilities:
The Logistics Assistant will be responsible for a variety of tasks including:

• Working in accordance with NRC policies, tools, manuals, and guidelines.
• Assisting in the implementation of support functions as per the action plan.
• Drafting reports on the progress of support activities as requested by the supervisor or management.
• Ensuring proper archiving of documents.
• Encouraging and proposing improvements to support functions.
• Updating purchase tracking registers and contract monitoring regularly.
• Supporting procurement activities in the field.
• Assisting in processing purchase requests and ensuring compliance.
• Helping to update the list of pre-qualified suppliers. 1
• Assisting in negotiating contract terms and maintaining good relationships with suppliers in collaboration with program teams. 1
• Managing contract performance, including delivery, receipt, warranties, damages, and insurance. 1
• Ensuring stock management in Goma in accordance with established procedures.

Required Qualifications:
The ideal candidate for the Logistics Assistant position should possess the following qualifications:

• Professional experience as an Assistant/Intern in a support function within a humanitarian context.
• Previous work experience in complex and unstable environments.
• Proven results in fulfilling job responsibilities.
• Proficiency in English is an asset.
• In-depth knowledge of the social, cultural, economic, and legal context of North Kivu.
• Basic knowledge of software applications such as Excel, Word, and Outlook.
• Fluency in French, both spoken and written, and conversational proficiency in Swahili.
• A motorcycle driving license is an advantage.

Educational Background:
While the specific educational background is not explicitly stated, candidates are generally expected to have relevant qualifications that align with the responsibilities of the position, typically in logistics, supply chain management, or a related field.

Experience:
Candidates should have prior experience in logistics or support roles, particularly in humanitarian settings. Experience in complex and unstable environments is highly valued, as it demonstrates the ability to navigate challenges effectively and contribute to the organization's goals.

Languages:
Fluency in French is mandatory, both written and spoken, while conversational proficiency in Swahili is also required. Knowledge of English is considered an asset, enhancing communication capabilities within the organization and with international stakeholders.

Additional Notes:
The position is based in Goma, North Kivu, which is a region with significant security" style="border-bottom: 1px dotted #007bff !important;">security challenges due to the presence of armed groups. The NRC office in North Kivu comprises over 80 staff members, and the role may involve interactions with various stakeholders, including suppliers, local authorities, and other organizations. The job is likely to be full-time, and while specific details regarding contract duration and compensation are not provided, candidates should be prepared for the complexities of working in a humanitarian context.