Programme Management Assistant

Job Advertisement

Position Title: Programme Management Assistant
Location: Geneva
Country: Switzerland
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the IT Services Section (ITSS) of the Programme Support and Management Services (PSMS) at the United Nations Conference on Trade and Development (UNCTAD). UNCTAD was established in 1964 and is dedicated to promoting the integration of developing countries into the global economy. The organization focuses on trade, investment, and sustainable development, and operates in over 190 countries, employing thousands of staff members worldwide. UNCTAD's mission is to support developing countries in their efforts to achieve sustainable development through trade and investment, providing them with research, policy analysis, and technical assistance.

Job Overview:
The Programme Management Assistant will play a crucial role in supporting UNCTAD's relocation efforts from building H to building S, scheduled for Q4 202

• This position requires the individual to assist in the coordination of various programme and project planning activities, ensuring effective communication with UNOG entities and external contractors. The assistant will compile and summarize project-related data, review project documents for compliance, and serve as the focal point for administrative coordination of project implementation activities. The role also involves quality assurance of project deliverables, drafting correspondence on budget-related issues, and providing general office assistance. The assistant will be expected to contribute to data analysis and preparation of presentations, as well as assist in asset management and inventory updates.

Duties and Responsibilities:
The Programme Management Assistant will be responsible for a wide range of duties, including: assisting in the coordination of programme/project planning and preparation for the relocation; compiling and summarizing project information; reviewing project documents for completeness and compliance; verifying budget revisions and availability of funds; serving as the focal point for administrative coordination; compiling and entering data on project delivery; performing quality assurance on project deliverables; drafting correspondence and preparing reports; providing general office assistance; responding to complex information requests; maintaining files and records; organizing meetings and workshops; providing guidance to new staff; assisting with data collection and analysis; and contributing to asset management and inventory updates. The assistant may also be required to perform other duties as assigned.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher is preferred, which may reduce the required years of experience. The position requires a minimum of five years of experience in programme or project administration, technical cooperation, or a related area. Experience in data analytics or related fields is desirable, as is experience within the UN System and with Enterprise Resource Planning (ERP) software.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. Candidates with a first-level university degree or higher will have a reduced experience requirement, making them more competitive for the role.

Experience:
The position requires five years of relevant experience in programme or project administration, technical cooperation, or a related area. However, this requirement is reduced to three years for candidates who possess a first-level university degree or higher. Additionally, one year or more of experience in data analytics or a related area is considered desirable, as well as experience as an assistant within the UN System and familiarity with ERP software.

Languages:
Fluency in oral and written English is required for this position, as English and French are the working languages of the United Nations Secretariat. Knowledge of another official United Nations language is considered desirable, enhancing the candidate's profile.

Additional Notes:
This is a temporary position available for a period of two months, starting in January 202

• The duration of the position is subject to the availability of funds and the continuation of the project, as well as satisfactory performance. The United Nations Secretariat is committed to achieving gender balance in its staff, and female candidates are strongly encouraged to apply. Candidates should be aware that there is no expectation of a fixed-term appointment following the temporary assignment. The position may involve various administrative and operational responsibilities, and candidates should be prepared for the possibility of subsequent temporary appointments in the same or different offices.