Coordinateur Administration et RH

Job Advertisement

Position Title: Coordinateur Administration et RH
Location: Goma
Country: Democratic Republic of Congo
Deadline Date:

Job Details

Job Posting Organization:
The organization is focused on humanitarian efforts in the Democratic Republic of Congo, particularly in Goma. It aims to provide support and assistance in various sectors, including administration and human resources. The organization is committed to improving the living conditions of the local population and operates in multiple regions within the country, working closely with local authorities and other NGOs to achieve its mission.

Job Overview:
The position of HR and coordinator" style="border-bottom: 1px dotted #007bff !important;">Administration Coordinator is designed to support the HR Manager in coordinating the activities of Administration and Human Resources. The role involves overseeing the performance and development plans of the Admin/HR Assistant and Clerk based in Kinshasa, ensuring compliance with administrative procedures, and maintaining proper documentation of national personnel records. The coordinator will also be responsible for liaising with public services, ensuring that administrative follow-ups are conducted effectively, and participating in relevant administrative meetings. This position requires a proactive approach to implementing HR initiatives and maintaining legal compliance within the mission.

Duties and Responsibilities:

• Supervise the Admin/HR Assistant and Clerk, ensuring their performance and development plans are effectively managed.
• Liaise with public services such as labor inspection, social security" style="border-bottom: 1px dotted #007bff !important;">security, and tax authorities.
• Ensure proper administrative follow-up on leave and sick leave by the Admin/HR Assistant at the national office and in the field areas.
• Manage the archiving of national personnel files in both paper and electronic formats using Office 365.
• Coordinate the implementation of HR initiatives from headquarters under the supervision of the HR Manager.
• Participate in inter-NGO administrative meetings and other relevant discussions.
• Collaborate with the legal advisor to ensure compliance with legal requirements.
• Compile all HR contracts with third parties, including medical coverage agreements and lease contracts.
• Assist the HR Manager in reviewing strategic HR documents and maintaining legal compliance. 1
• Ensure timely calculation and payment of employee salaries according to internal and legal provisions. 1
• Collaborate with the HR Manager to compile and share monthly and quarterly HR reports based on key performance indicators. 1
• Manage the recruitment process for national staff in the NRC People system, including job postings, long listing, and employee onboarding. 1
• Administer written tests and participate in interview panels, ensuring all necessary documentation is consolidated during recruitment processes. 1
• Maintain and update the recruitment tracker on a weekly basis.

Required Qualifications:

• Bachelor's degree in Administration, Human Resource Management, Social Sciences, or related fields.
• Minimum of three years of professional experience as an HR and Administration Coordinator in a humanitarian context or similar roles.
• Proven experience in complex and unstable environments.
• Demonstrated results in fulfilling job responsibilities effectively.
• Strong knowledge of English and proficiency in computer tools such as Excel and Word, as well as internet and other software applications.
• Experience in training and capacity building.

Educational Background:
A bachelor's degree in Administration, Human Resource Management, Social Sciences, or other related fields is required for this position. This educational background provides the necessary theoretical knowledge and practical skills needed to effectively manage human resources and administrative functions within a humanitarian organization.

Experience:
Candidates must have a minimum of three years of professional experience in a similar role, specifically as an HR and Administration Coordinator within a humanitarian context. Experience in complex and unstable environments is essential, as it equips the candidate with the skills to navigate challenges and deliver results under pressure. Proven results in previous responsibilities are also a key requirement for this position.

Languages:
Fluency in English is mandatory for this position. Knowledge of additional languages may be considered an asset, particularly if they are relevant to the local context or the populations served by the organization.

Additional Notes:
The position is full-time and may involve working in a challenging environment. The organization is open to recruiting both nationally and internationally, depending on the candidate's qualifications and experience. Compensation and benefits will be discussed during the interview process, and the organization is committed to providing a supportive work environment that encourages professional growth and development.