Accounting and Administrative Support

Job Advertisement

Position Title: Accounting and Administrative Support
Location: Bangkok
Country: Thailand
Deadline Date: 25-Nov-2024

Job Details

Job Posting Organization:
The job posting organization is UNOPS (United Nations Office for Project Services), which was established to help the United Nations and its partners manage projects effectively and efficiently. UNOPS operates in over 80 countries and employs thousands of personnel worldwide, focusing on sustainable project management and operational support. The organization aims to provide services that improve the quality of life for people in need, ensuring that projects are delivered on time and within budget while adhering to the highest standards of transparency and accountability.

Job Overview:
The position of Accounting and Administrative Support is crucial for the effective financial management of UNOPS operations in Bangkok. The role involves providing comprehensive accounting and administrative support, ensuring compliance with UNOPS financial regulations, and facilitating the smooth operation of financial processes. The successful candidate will be responsible for maintaining accurate financial records, assisting in bank reconciliations, and preparing financial reports. This position requires a proactive approach to problem-solving and a commitment to improving financial controls and systems. The candidate will also engage in knowledge sharing and contribute to the development of best practices within the finance team, ensuring that all financial transactions are processed efficiently and accurately.

Duties and Responsibilities:
The duties and responsibilities of the Accounting and Administrative Support position include:

• Providing accounting and administrative support, including maintaining proper control of supporting documents for bank and balance sheet reconciliation, preparing routine correspondence, and maintaining a digital filing system for financial records.
• Assisting field offices with monthly bank and investment reconciliations, preparing reports for unreconciled transactions, and monitoring prepaid and MasterCard transactions.
• Ensuring compliance with UNOPS financial processes and improving reconciliation processes through the Kyriba system.
• Participating in finance-focused training and contributing to knowledge networks.
• Assisting with the preparation of adjusting entries for gains and losses, and ensuring high levels of automatching for financial records.
• Providing regular updates to supervisors on unreconciled items and facilitating knowledge sharing within the finance team.

Required Qualifications:
The required qualifications for this position include a completion of secondary education, with a Bachelor’s Degree or Master’s Degree in Finance, Accounting, or related fields being desirable. Specialized training in finance is also considered an asset. Candidates must demonstrate a strong understanding of financial processes and regulations, as well as proficiency in using financial software and office applications. Attention to detail and strong organizational skills are essential for success in this role.

Educational Background:
Candidates must have completed secondary education as a minimum requirement. A Bachelor’s Degree or Master’s Degree in Finance, Accounting, or a related field is highly desirable and may substitute for some of the required work experience. Specialized training in finance is also advantageous, as it equips candidates with the necessary skills to perform effectively in this role.

Experience:
Candidates are required to have a minimum of 4 years of relevant accounting and financial experience if they possess a high school diploma. Experience in using computers and office software packages, particularly G Suite, is essential. Familiarity with spreadsheet and database management is desirable, as is experience with web-based management systems. The role demands a proactive approach to financial management and the ability to work collaboratively with various stakeholders.

Languages:
Fluency in written and oral English is mandatory for this position. Knowledge of a second UN working language is considered desirable, as it enhances communication and collaboration within the international context of UNOPS operations.

Additional Notes:
This position is classified as a Local ICA Support contract at the LICA-4 level, with a duration of 6 months. The application period is from 19-Nov-2024 to 25-Nov-2024, and all applications must be submitted before midnight Copenhagen time (CET) on the closing date. The role is full-time and is based in Bangkok, Thailand, indicating a local recruitment process.