Chief of General Services Section

Job Advertisement

Position Title: Chief of General Services Section
Location: Vienna
Country: Austria
Deadline Date: 03 December 2024

Job Details

Job Posting Organization:
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization (CTBTO) is an international organization established to implement the Comprehensive Nuclear-Test-Ban Treaty (CTBT). The CTBTO is headquartered in Vienna, Austria, and is responsible for setting up a global verification system to monitor compliance with the treaty, which prohibits all nuclear weapon test explosions. The organization operates a network of 337 monitoring stations worldwide, along with a communications system, an international data center, and on-site inspections to ensure adherence to the treaty. The CTBTO aims to promote global peace and security" style="border-bottom: 1px dotted #007bff !important;">security by preventing nuclear proliferation and fostering international cooperation in nuclear disarmament. The organization is committed to values of integrity, professionalism, and respect for diversity, and encourages qualified female applicants and persons with disabilities to apply. The CTBTO has a diverse workforce and operates in multiple countries, engaging with various stakeholders to fulfill its mission.

Job Overview:
The Chief of General Services Section will play a pivotal role in the Division of Administration, overseeing a wide range of administrative functions that support the operations of the CTBTO. This position requires a strategic leader who can effectively manage the work program of the General Services Section, ensuring that all staff members receive high-quality support in areas such as budget management, procurement, travel administration, and office management. The Chief will be responsible for developing and implementing policies and practices that enhance the efficiency and effectiveness of general services, while also ensuring compliance with organizational regulations. The role involves close collaboration with other divisions and external partners, representing the organization in inter-agency meetings, and fostering strong relationships with stakeholders. The Chief will also lead initiatives to improve service delivery and promote the use of technology and data-driven analysis in decision-making processes.

Duties and Responsibilities:
The Chief of General Services Section will be responsible for a comprehensive set of duties, including but not limited to: planning, formulating, supervising, and managing the work program of the Section; overseeing building management and environmental management of the CTBTO premises; managing office equipment, travel administration, and transportation services; ensuring effective records management and mail operations; providing diplomatic entitlement support and administration; coordinating security measures in collaboration with the United Nations Security and Safety Service; developing internal control policies for General Services; representing the organization in relevant meetings and negotiations; leading projects to draft and update policy frameworks; managing service and insurance contracts; and promoting automation and technology for efficient operations. The Chief will also be responsible for human resource management within the Section, providing guidance and mentoring to staff, and ensuring high-performance outcomes.

Required Qualifications:
Candidates must possess an advanced university degree in public or business administration, management, or a related field. A minimum of ten years of progressively responsible experience in organizational management is required, with at least four years in an international environment. Strong leadership skills and experience in supervising staff across multiple areas of responsibility are essential. Candidates should demonstrate competence in handling politically sensitive issues, possess strong analytical and negotiation skills, and have a proven ability to build effective relationships with senior staff and external partners. A solid understanding of procurement practices and contract management is necessary, along with experience in using and implementing an ERP system, preferably SAP.

Educational Background:
An advanced university degree in public or business administration, management, or a related field is required for this position. This educational background is essential to ensure that the candidate has the necessary theoretical knowledge and practical skills to manage the diverse areas of organizational management effectively.

Experience:
Candidates should have at least ten years of progressively responsible relevant working experience in administration and organizational management. This experience should include a minimum of four years in a leadership role, supervising staff and managing teams in a complex and dynamic environment. The ability to navigate and manage issues with political sensitivity is crucial, as is the capacity to engage with various stakeholders effectively.

Languages:
Excellent written and oral communication skills in English are mandatory for this position. Knowledge of other official CTBTO languages, including Arabic, Chinese, French, Russian, and Spanish, is desirable and will be considered an asset in the selection process.

Additional Notes:
This position is a Fixed Term Appointment at the P-5 grade level. The deadline for applications is 03 December 2024, and candidates are encouraged to submit their applications through the CTBTO e-Recruitment system. The CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. The organization retains the discretion not to make any appointment to this vacancy and may consider candidates for lower grades if they do not meet all qualifications. The CTBTO will only consider academic credentials from institutions recognized in the IAU/UNESCO list, and correspondence will only be undertaken with shortlisted candidates.