Associate Administrative Officer

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Position Title: Associate Administrative Officer
Location: Amman
Country: Jordan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA) was established by the United Nations General Assembly in 194

• Its primary mission is to provide assistance and protection to approximately 5.8 million registered Palestine refugees across Jordan, Lebanon, Syria, the West Bank, and the Gaza Strip. UNRWA aims to help these refugees achieve their full potential in human development while awaiting a just resolution to their situation. The agency operates the largest UN operation in the Middle East, employing over 30,000 staff members and relying almost entirely on voluntary contributions from UN member states, regional bodies, business foundations, and individual donors. UNRWA's services include education, healthcare, relief and social services, camp infrastructure improvement, microfinance, and emergency assistance. The organization is committed to making a tangible difference in the lives of one of the world's most vulnerable communities, and it encourages qualified candidates to apply for positions that contribute to this mission.

Job Overview:
The Associate Administrative Officer plays a crucial role in supporting the unit's human resources and administrative management. This position involves coordinating various actions and processes related to staff management, personnel records, employment details, and attendance records. The officer will process requests for employment and payment of daily paid staff, ensuring compliance with human resource policies and procedures. Additionally, the role includes managing the office operational budget and project budget estimates, monitoring expenditures, and preparing financial reports. The officer will also oversee procurement activities, maintain inventory records, and ensure the provision of necessary supplies. Furthermore, the Associate Administrative Officer will compile and analyze statistical data related to departmental activities, organize meetings and workshops, and manage a team of administrative and general services assistants. This position requires strong leadership, communication, and problem-solving skills to ensure efficient completion of departmental responsibilities.

Duties and Responsibilities:
The duties and responsibilities of the Associate Administrative Officer include:

• Coordinating human resources and administrative management processes, including staff management, personnel records, and attendance records.
• Processing requests for employment and payment of daily paid staff.
• Collaborating with the Human Resources Office/Department on recruitment processes, including drafting job descriptions, initiating vacancy announcements, and coordinating interviews.
• Ensuring compliance with human resource policies and procedures.
• Facilitating onboarding and separation processes for staff members.
• Managing the office operational budget and assigned project budget estimates, monitoring expenditures, and controlling financial transactions.
• Preparing financial reports and liaising with finance staff to ensure accuracy and completeness of financial records.
• Managing procurement activities, including tendering, quotations, and purchasing orders.
• Maintaining inventory records and ensuring the provision of necessary supplies. 1
• Overseeing logistical operations and coordinating maintenance and repairs of office facilities. 1
• Compiling and analyzing statistical data related to departmental activities and preparing operational reports. 1
• Organizing meetings, workshops, and other events as required. 1
• Leading and supervising a team of administrative and general services assistants, providing guidance and ensuring efficient task completion. 1
• Establishing guarding schedules and overseeing their implementation for the safety of the Agency’s premises. 1
• Performing other duties as assigned by the supervisor.

Required Qualifications:
The required qualifications for the Associate Administrative Officer position include:

• A first university degree from an accredited educational institution in business administration, finance, procurement, or a related field.
• At least three years of experience in administrative work, human resources, and/or office management.
• Current residency in the duty station (Amman, Jordan) is required, and candidates must specify their current location in the application.

Educational Background:
Candidates must possess a first university degree from an accredited educational institution in business administration, finance, procurement, or a related field. This educational background is essential for understanding the complexities of administrative and financial management within the UNRWA framework.

Experience:
Candidates should have a minimum of three years of relevant work experience in administrative roles, human resources, or office management. This experience is crucial for effectively managing the various responsibilities associated with the Associate Administrative Officer position and ensuring compliance with UNRWA policies and procedures.

Languages:
Fluency in written and spoken English is mandatory for this position. Proficiency in Arabic or other languages may be considered an asset but is not required.

Additional Notes:
The position is offered as a Limited Duration Contract (LDC), Band E, with an initial duration of 6 months and the possibility of extension based on performance and funding availability. The monthly basic salary for this position is JOD 89

• Additional benefits include compulsory medical insurance, 30 days of annual leave pro-rated to the duration of the contract, family allowance (if applicable), 2 days of sick leave for each completed month of service, maternity leave (subject to eligibility), and 2 weeks of paternity leave (subject to eligibility). Only candidates residing in Jordan and within commuting distance of the duty station are eligible to apply. The Agency will not facilitate work permits for candidates, and applications must be submitted through UNRWA's online e-recruitment system. Preference will be given to registered Palestine refugees and candidates from underrepresented genders to promote gender parity within the organization.