Associate Finance Officer - Accounts Payable

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Position Title: Associate Finance Officer - Accounts Payable
Location: Amman
Country: Jordan
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA) was established by the United Nations General Assembly in 194

• Its mission is to provide assistance and protection to approximately 5.8 million registered Palestine refugees across Jordan, Lebanon, Syria, the West Bank, and the Gaza Strip. UNRWA aims to help these refugees achieve their full potential in human development while awaiting a just resolution to their situation. The agency operates the largest UN operation in the Middle East, employing over 30,000 staff members. UNRWA is primarily funded through voluntary contributions from UN member states, regional bodies, business foundations, and individual donors. The organization is dedicated to making a tangible difference in the lives of one of the most vulnerable communities in the world, and it encourages individuals who are passionate about humanitarian work to apply for positions within the agency.

Job Overview:
The Associate Finance Officer - Accounts Payable is responsible for managing financial transactions related to claims and payments arising from Headquarters activities. This role involves preparing and reviewing documentation to ensure that claims are properly documented and payments are accurately calculated and coded according to contract provisions. The officer will also check and prepare lists of liabilities and commitments during the closure of accounts, draft journal vouchers, and maintain records of agreements between the Agency and external bodies. The position requires the officer to deal with queries from expending officers, employees, suppliers, and contractors, ensuring effective communication and resolution of issues. Additionally, the officer will be responsible for reconciling purchases and payments made by HQA credit cards, preparing reports related to financial functions, and validating monthly accruals journal vouchers. The role demands a high level of technical expertise in financial management and the ability to analyze financial data effectively.

Duties and Responsibilities:
The duties and responsibilities of the Associate Finance Officer - Accounts Payable include:

• Preparing and reviewing documentation for claims and payments related to HQA activities, ensuring compliance with contract provisions.
• Guiding and training staff under supervision, reviewing their work to ensure accuracy and compliance.
• Checking and preparing lists of liabilities and commitments during account closures and drafting journal vouchers for recording.
• Maintaining records of agreements with external bodies and ensuring proper recording of payments under these agreements.
• Addressing queries from expending officers, employees, suppliers, and contractors regarding financial matters.
• Reconciling monthly purchases and payments made by HQA credit cards and raising related journal vouchers.
• Verifying and retrieving data in REACH, preparing reports including aging reports, and vendor reconciliations.
• Validating and registering monthly accruals journal vouchers, collecting data, and following up with departments.

Required Qualifications:
The position requires a university degree from an accredited educational institution in accountancy, finance, business administration, or related fields. Additionally, candidates must possess a very good command of spoken and written English and Arabic. The role demands strong analytical skills, attention to detail, and the ability to cope with pressure and setbacks. Candidates should demonstrate effective planning and organizational skills, as well as the ability to follow instructions and procedures diligently.

Educational Background:
Candidates must hold a university degree from an accredited educational institution in accountancy, finance, business administration, or other related fields. This educational background is essential for understanding the complexities of financial management and accounting practices required for the role.

Experience:
A minimum of three years of relevant experience is required for this position. Candidates should have experience in a large international, governmental, or non-profit organization, specifically in accounting and financial management. Familiarity with computer-based financial systems is also essential, as the role involves significant data management and reporting.

Languages:
Candidates must have a very good command of both spoken and written English and Arabic. Proficiency in these languages is crucial for effective communication within the organization and with external stakeholders.

Additional Notes:
The contract type for this position is a Fixed Term Appointment for three years, which includes a one-year probation period. There is a possibility of further extension, subject to the availability of funds, satisfactory performance, and continuing need. The position is graded at Grade 13, with a monthly basic salary of JD 843.5

• Additional benefits include a monthly Provident Fund contribution (15.4% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and a dependency allowance if applicable. Employees are entitled to two days of sick leave for each completed month of service, 14 weeks of maternity leave, and two weeks of paternity leave. This vacancy notice is open to internal candidates only, and only candidates residing in Jordan and within commuting distance of the duty station with authorization to work in Jordan at the time of application are eligible to apply. The Agency will not assume responsibility for issuing work permits in Jordan, and without a valid work permit, the appointment may be rescinded. Preference will be given to registered Palestine refugees and candidates from under-represented genders to assist the Agency in achieving gender parity. UNRWA welcomes applications from qualified candidates with disabilities. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same or similar posts in the future. All applications must be completed in UNRWA's online e-recruitment system, and late applications will not be accepted.