Chargé(e) d’Appui à la gestion de projet-adjoint(e)

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Position Title: Chargé(e) d’Appui à la gestion de projet-adjoint(e)
Location: Kinshasa
Country: Democratic Republic of the Congo
Deadline Date: 09-Dec-2024

Job Details

Job Posting Organization:
The job posting organization is UNOPS, which stands for the United Nations Office for Project Services. Established in 1973, UNOPS is dedicated to helping people build better lives and countries achieve sustainable development. With a mission to provide project management, infrastructure, and procurement services to the United Nations and its partners, UNOPS operates in over 80 countries worldwide. The organization employs thousands of professionals and is committed to delivering high-quality services that meet the needs of its clients while adhering to the principles of transparency, accountability, and sustainability.

Job Overview:
The position of Chargé(e) d’Appui à la gestion de projet-adjoint(e) is crucial for the successful implementation of projects under the supervision of the project manager. The role involves maintaining project documentation, ensuring financial management, and supporting the project manager in various administrative tasks. The incumbent will be responsible for tracking project progress, managing budgets, and preparing reports. This position requires a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders, including NGOs, UN agencies, and government entities. The role is designed for individuals who are detail-oriented and possess strong organizational skills, as they will be tasked with ensuring that all project activities are executed efficiently and effectively.

Duties and Responsibilities:
The duties and responsibilities of the Chargé(e) d’Appui à la gestion de projet-adjoint(e) include:

• Project Implementation: Maintaining project files, including internal and external project reports, and informing the project manager of any deviations from the plan.
• Financial Management and Procurement: Keeping all financial documents organized for verification and review, ensuring accurate data entry into UNOPS' integrated management software, monitoring project expenditures and budget compliance, and alerting the project manager of any financial deficits or excessive spending.
• Reporting and Documentation: Actively participating in the preparation of project reports and documents, managing project documentation, and supporting the project manager in ensuring compliance with contractual obligations.
• Stakeholder Coordination and Communication: Assisting the project manager in coordinating communications and maintaining strong relationships with project partners to facilitate activity implementation and improve data quality.
• Field Monitoring: Participating in field monitoring missions as required to ensure project objectives are met.

Required Qualifications:
The required qualifications for this position include a Bachelor's degree or secondary school diploma with six years of relevant professional experience. Candidates with a higher education degree in public management, public administration, finance, economics, project management, international relations, or a related field will have an advantage. Additionally, candidates must demonstrate experience in project management support, operations management, financial and budget management, reporting, and coordination.

Educational Background:
Candidates must possess at least a Bachelor's degree or a secondary school diploma. A higher education degree in relevant fields such as public management, public administration, finance, economics, project management, or international relations is considered an asset. This educational background is essential for understanding the complexities of project management and the operational requirements of the role.

Experience:
Candidates are required to have at least six years of professional experience in project management support, operations management, financial and budget management, reporting, and coordination for those with a Bachelor's degree or secondary school diploma. For candidates with a higher education degree, a minimum of two years of relevant experience is required. Experience and demonstrated knowledge of UN procurement, finance, human resources management, and administrative rules and regulations will be considered an asset.

Languages:
Fluency in French, both written and spoken, is mandatory for this position. Additionally, an intermediate level of English, both written and spoken, is required. Proficiency in these languages is essential for effective communication within the organization and with external stakeholders.

Additional Notes:
This position is classified as Local ICA Support at the LICA-6 contract level and is open-ended. The application period runs from November 25, 2024, to December 9, 202

• Candidates must submit their applications before midnight Copenhagen time (CET) on the closing date. The role is based in Kinshasa, Democratic Republic of the Congo, and may involve interactions with various stakeholders, including NGOs, UN agencies, and government representatives.