Finance and Administrative Support Officer

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Position Title: Finance and Administrative Support Officer
Location: Geneva
Country: Switzerland
Deadline Date: 14 January 2025

Job Details

Job Posting Organization:
The International Social security" style="border-bottom: 1px dotted #007bff !important;">Security Association (ISSA) was established in 1927 under the auspices of the International Labour Organization (ILO). It is the leading global organization for social security institutions and related government departments. The ISSA has over 330 member organizations from 162 countries, making it a significant player in the field of social security. The organization operates on a voluntary membership basis and provides knowledge-based services to support its members in achieving excellence in social security administration. The ISSA implements a triennial programme of technical and regional activities to address the diverse needs and priorities of its global membership.

Job Overview:
The Finance and Administrative Support Officer position is located within the Resources and Services Unit (RES) of the ISSA. The incumbent will be responsible for providing comprehensive financial and administrative support, which includes managing finances, procurement, internal control, human resources, travel arrangements, and ICT services. The role involves active participation in financial data management projects and supporting initiatives aimed at improving operational efficiency through advanced automation and collaboration systems. The incumbent will work under the direct supervision of the Head of RES and will be expected to contribute to various ISSA activities within their area of competence, ensuring that the organization's financial and administrative processes are efficient and effective.

Duties and Responsibilities:
The duties and responsibilities of the Finance and Administrative Support Officer include:

• Participating in the financial correspondence management project in SharePoint, which involves organizing and maintaining financial correspondence, scanning and archiving paper files, and ensuring a consistent file structure.
• Coordinating and updating databases related to budget and financial information, monitoring activities and resources, and managing the issa-finance@ilo.org mailbox.
• Supporting the optimization of online collaboration tools and business process automation solutions, including the rollout of new systems and processes.
• Maintaining records of obligations and expenditures, conducting accounting operations related to accounts payable, and reconciling accounts.
• Assisting with travel arrangements and financial tasks related to the recruitment of experts.
• Supporting the drafting of financial and budgetary reports, including data collection and analysis for decision-making and reporting purposes.
• Performing operational support activities in collaboration with other ISSA work units during meetings, conferences, and peak periods.

Required Qualifications:
The required qualifications for the Finance and Administrative Support Officer position include a first-level university degree in finance or accounting, with a specialization in Business Administration and strong IT skills. Possession of an accountant certificate is desirable, and any additional training related to the work of RES would be advantageous. Candidates should have relevant work experience in finance, accounting, or auditing, with experience in Microsoft technologies such as Office 365, Business Central, PowerApps, and SharePoint being a distinct advantage.

Educational Background:
Candidates must possess a first-level university degree in finance or accounting, with a specialization in Business Administration. Strong IT skills are essential, and having an accountant certificate is desirable. Additional training in fields related to the work of the Resources and Services Unit (RES) would be beneficial.

Experience:
Candidates should have relevant work experience in finance, accounting, or auditing. Experience with Microsoft technologies, particularly tools like Office 365, Business Central, PowerApps, and SharePoint, is considered a distinct advantage for this position.

Languages:
The position requires an excellent command of English or French, both oral and written, along with a working knowledge of the other language. Knowledge of a third ISSA language, such as Spanish or German, would be an advantage.

Additional Notes:
The contract type for this position is fixed-term, with a duration of 12 months, renewable up to 3 consecutive years, subject to various conditions including availability of funds and satisfactory performance. The ILO values diversity and encourages applications from qualified female candidates and individuals with disabilities. The recruitment process includes an online application form, and candidates may be contacted for written tests or interviews. The ILO has a zero-tolerance policy for sexual exploitation and abuse and conducts background verifications for candidates under consideration.