UN Volunteer Multi-Country Programme Assistant

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Position Title: UN Volunteer Multi-Country Programme Assistant
Location: Bangkok
Country: Thailand
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Volunteers (UNV) programme is a global initiative that contributes to peace and development through volunteerism. Established to promote the value of volunteerism, UNV works with various partners to integrate qualified and motivated volunteers into development programming. The organization is administered by the United Nations Development Programme (UNDP) and reports to the UNDP/UNFPA/UNOPS Executive Board. UNV operates in 34 countries across the Asia and Pacific region, with a focus on enhancing the role of volunteerism in addressing humanitarian and development needs.

Job Overview:
The UN Volunteer Multi-Country Programme Assistant plays a crucial role in supporting the recruitment, deployment, and management of UN Volunteers in countries without a UNV field presence. This position involves close coordination with the Regional Portfolio Manager and direct supervision by the Regional Portfolio Specialist. The assistant is responsible for ensuring compliance with UNV rules and procedures, maintaining records of UN Volunteers, and facilitating their onboarding and logistical arrangements. The role also includes monitoring volunteer satisfaction and supporting partnerships with UN entities to enhance volunteer mobilization efforts. The assistant will be expected to contribute to the overall mission of UNV by promoting volunteerism and engaging with communities.

Duties and Responsibilities:
The duties of the UN Volunteer Multi-Country Programme Assistant include:

• Supporting the recruitment, deployment, and assignment management of UN Volunteers;
• Monitoring and managing the files of all UN Volunteers, ensuring proper documentation and reporting;
• Keeping track of the contractual status of UN Volunteers and coordinating follow-up actions;
• Maintaining up-to-date contact records of all serving UN Volunteers;
• Ensuring compliance with UNV rules and procedures for volunteer requests and selections;
• Liaising with UNV HQ and recruitment countries regarding logistical arrangements;
• Facilitating government clearance and entry visas for incoming UN Volunteers;
• Providing advisory support to UN Volunteers upon arrival;
• Preparing regular reports on recruitment progress; 1
• Coordinating medical evacuations and emergency responses; 1
• Strengthening relationships with UN partners for volunteer mobilization; 1
• Addressing inquiries from UN entities regarding volunteer management; 1
• Supporting capacity development for supervisors on volunteer administration; 1
• Promoting Online Volunteer opportunities; 1
• Monitoring volunteer satisfaction and organizing townhalls; 1
• Maintaining inventories of UNV-supplied equipment; 1
• Reporting on progress made in volunteer initiatives; 1
• Performing other relevant duties as required.

Required Qualifications:
Candidates for the UN Volunteer Multi-Country Programme Assistant position should possess strong organizational and communication skills. They should be detail-oriented and capable of managing multiple tasks simultaneously. Familiarity with UNV rules and procedures is essential, as well as the ability to work collaboratively with diverse stakeholders. Proficiency in using digital tools and platforms for reporting and communication is also required. A proactive approach to problem-solving and the ability to adapt to changing circumstances are important attributes for this role.

Educational Background:
A bachelor's degree in social sciences, international relations, human resources, or a related field is required for this position. Additional training or certifications in volunteer management or project management would be advantageous.

Experience:
Candidates should have at least 2-3 years of relevant experience in volunteer management, human resources, or project administration. Experience working with international organizations or in a multicultural environment is highly desirable. Familiarity with the UN system and its operations will be considered an asset.

Languages:
Fluency in English is mandatory, both written and spoken. Knowledge of additional languages, particularly those relevant to the Asia and Pacific region, is considered a valuable asset and may enhance a candidate's application.

Additional Notes:
This position is a full-time role and may involve occasional travel within the region. The contract duration is typically for a fixed term, with the possibility of extension based on performance and organizational needs. The UNV programme encourages applications from individuals of diverse backgrounds and experiences, and it actively promotes equal opportunities in its recruitment processes.