Finance and Procurement Coordinator

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Position Title: Finance and Procurement Coordinator
Location: Geneva
Country: Switzerland
Deadline Date: 14 Janvier 2025

Job Details

Job Posting Organization:
The International Social security" style="border-bottom: 1px dotted #007bff !important;">Security Association (ISSA) was established in 1927 under the auspices of the International Labour Organization (ILO). It serves as the leading global organization for social security institutions and related government departments. The ISSA has over 330 member organizations from 162 countries, making it a significant player in the field of social security. The organization operates on a voluntary membership basis and provides knowledge-based services to support its members in achieving excellence in social security administration. To meet the diverse needs of its global membership, the ISSA implements a triennial program of technical and regional activities, ensuring that it remains responsive and relevant to the evolving landscape of social security.

Job Overview:
The Finance and Procurement Coordinator position is situated within the Resources and Services Unit (RES) of the ISSA. The incumbent will be responsible for coordinating finance, procurement, and investment-related activities within the organization. This role also includes maintaining the ISSA's quality management system and internal controls. Reporting directly to the Head of RES, the incumbent will play a crucial role in ensuring compliance with established rules and regulations, contributing to internal audits, and managing financial procedures. The position requires a proactive approach to monitoring financial data, ensuring accuracy, and providing administrative support for procurement processes. The incumbent will also be involved in preparing financial reports and participating in the closing processes at the end of the fiscal year.

Duties and Responsibilities:
The duties and responsibilities of the Finance and Procurement Coordinator include monitoring and updating internal control and management systems, ensuring compliance with ISO 9001 standards, and participating in annual reviews and re-certification processes. The incumbent will manage RGPD documentation and ensure adherence to Swiss, European, and international regulations on data protection. Responsibilities also include maintaining the ISSA ERP system to meet financial and accounting requirements, drafting financial procedures, and analyzing financial documents to correct anomalies. The coordinator will provide administrative support to bidding processes, evaluate vendors, and monitor extra-budgetary agreements. Additionally, the role involves tracking investment activities, preparing financial reports, and providing training to ISSA staff on financial standards and best practices.

Required Qualifications:
Candidates must possess an advanced university degree (Master's) in business administration, financial management, accounting, or related fields. Alternatively, a first-level university degree (Bachelor's) in one of these fields, combined with an additional two years of relevant experience, will be accepted. A Chartered or Certified Accounting/Auditing Qualification (e.g., CPA, ACCA, CIA, Swiss Certified Public Accountant) is highly desirable. The position requires in-depth knowledge of Swiss regulations, financial administration, and accounting, as well as familiarity with internal control systems and ISO certification processes.

Educational Background:
The educational background required for this position includes an advanced university degree (Master's) in business administration, financial management, accounting, or related fields. A first-level university degree (Bachelor's) in one of these fields, along with two additional years of relevant experience, is acceptable in lieu of a Master's degree. A professional accounting qualification such as CPA, ACCA, or CIA is highly desirable and will enhance the candidate's profile.

Experience:
A minimum of five years of directly relevant experience in finance, auditing, and accounting is required, with at least some of that experience at the international level. This experience should demonstrate the candidate's ability to manage financial operations, conduct audits, and ensure compliance with financial regulations.

Languages:
The position requires an excellent command of English or French, both oral and written, along with a working knowledge of the other language. Knowledge of Spanish or German would be advantageous and is considered a plus for candidates applying for this role.

Additional Notes:
The contract type for this position is Fixed Term, with a duration of 12 months that is renewable based on various factors including availability of funds and satisfactory performance. The recruitment process is open to both internal and external candidates, and the ISSA values diversity among its staff, encouraging applications from qualified female candidates and individuals with disabilities. The ILO has a zero-tolerance policy for acts of sexual exploitation and abuse, and candidates may undergo background verification as part of the hiring process. The ILO does not charge any fees during the recruitment process.