Logistics Officer

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Position Title: logistics-officer" style="border-bottom: 1px dotted #007bff !important;">Logistics Officer
Location: Kinshasa
Country: Democratic Republic of the Congo
Deadline Date:

Job Details

Job Posting Organization:
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO has a mission to promote health, keep the world safe, and serve vulnerable populations. The organization operates in over 150 countries and has more than 7,000 employees worldwide. WHO's primary goal is to ensure that all people can attain the highest possible level of health, which includes eradicating diseases such as polio.

Job Overview:
The Logistics Officer position within the Polio Eradication Program (PEP) is crucial for ensuring that the program's objectives are met effectively. The officer will be responsible for advising the Operations Team Lead and PEP Team Lead on procurement transactions, coordinating logistics plans, and monitoring their implementation. This role requires a proactive approach to evaluate requests from technical units and partners, ensuring compliance with organizational rules. The Logistics Officer will also manage logistics resources, maintain supplier databases, and oversee procurement and contracting services. The position demands strong analytical skills to evaluate vendor performance and ensure smooth operations in procurement transactions, which are vital for the success of the polio eradication efforts in the Democratic Republic of the Congo.

Duties and Responsibilities:

• Advise the Operations Team Lead and PEP Team Lead on procurement transactions to facilitate informed decision-making.
• Coordinate the preparation and submission of logistics plans from various offices within the budget center.
• Prepare and monitor the implementation of logistics plans to ensure objectives and priorities are met.
• Evaluate requests from technical units and partners, advising on compliance with organizational rules and regulations.
• Administer logistics resources, ensuring efficient use of standard operating procedures.
• Maintain a database of pre-qualified and assessed suppliers.
• Monitor procurement, logistics, and contracting services using the GSM oracle system and other tools, providing necessary reports and statistics.
• Provide guidance on procurement and logistics to managers and staff.
• Ensure smooth operations of procurement transactions, including ordering and delivery of goods and services. 1
• Maintain regular contact with the Regional Contracting and Procurement Service and follow up on Contract Review Committee deliberations. 1
• Follow up on the shipment of ordered items with forwarding companies and liaise with local authorities for tax exemptions and timely customs clearance. 1
• Act as Secretary for the Local Procurement Committee. 1
• Analyze and evaluate vendor performance with designated staff members. 1
• Perform other duties as assigned.

Required Qualifications:
Essential qualifications include a first university degree in Business Administration, Public Administration, Management, or a related field. Desirable qualifications include an advanced university degree in the same fields. Candidates must possess sound knowledge and skills in procurement and budget management, as well as concrete skills in implementing procurement services and processes. Proficiency in utilizing Enterprise Resource Planning Oracle systems or similar packages is essential, along with strong computer skills in office applications such as Excel, PowerPoint, and Word.

Educational Background:
Candidates must have at least a first university degree in Business Administration, Public Administration, Management, or a related field. An advanced degree in these areas is desirable and may enhance the candidate's profile.

Experience:
A minimum of 5 years of experience is required, with some experience in an international context, specifically in logistics services for a program. Experience using Enterprise Resource Planning Oracle systems or similar packages is also desirable, as it indicates familiarity with the tools necessary for effective logistics management.

Languages:
Expert knowledge of French is essential for this position, as it is the primary language of communication in the Democratic Republic of the Congo. Intermediate knowledge of English is desirable, as it may facilitate communication with international partners and stakeholders.

Additional Notes:
The position is based in Kinshasa, Democratic Republic of the Congo, and offers a competitive remuneration package starting at USD 64,121 annually, along with a variable post adjustment reflecting the cost of living. Additional benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children. The WHO is committed to diversity and inclusion, encouraging applications from women, persons with disabilities, and nationals of underrepresented Member States. Candidates must confirm vaccination status as required by WHO before undertaking assignments, and the organization maintains a smoke-free environment.