Chief of Staff

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

Field of Expertise Requirements The general minimum requirements for working in this field of expertise are:

• University education in international studies, public policy, political science or law or related fields
• Diplomatic experience or experience working in political affairs with international organizations or governments
• Experience in preparing analytical reports
• Excellent communication and drafting skills
• Knowledge of regional political history and developments
• Diplomatic and negotiating skills
• Some knowledge of the OSCE principles and commitments

Level of Professional Competence Requirements Furthermore, this level of responsibility requires the following: Education:

• Advanced education/certified training course in relevant field. Advanced degree in a management discipline an asset

Experience:

• Minimum 10 years relevant, diversified and progressively responsible professional experience including at least 5 years at the management level

Mission Specific Requirements Additionally, this particular post has specific requirements: Mandatory:

• Advanced university degree in political science, international relations, law, business or public administration, or other related fields; a relevant combination of academic and professional experience will also be accepted in lieu of an advanced degree;
• Extensive professional experience at a senior management and policy-making level, preferably within an international environment, national administration or the private sector and a proven track record of high-level managerial experience;
• Professional fluency in the English language;
• Demonstrated ability to identify strategic issues, link overall objectives and goals to the activities of the work units, to generate and communicate broad and compelling organizational direction, and to inspire commitment from others;
• Ability to translate political mandates and requirements into managerial action; ability to mobilize effective support from within and outside the Mission; ability to effectively co-ordinate activities of multiple work units to achieve overall objectives;
• Ability to co-ordinate and monitor the work of others, requiring an in-depth understanding of strategic direction and overall objectives; ability to lead and supervise staff;
• Proven ability to develop and implement integrated plans of action; demonstrated ability to plan, organize and monitor progress of the work of others; demonstrated ability to identify priority activities and adjust resources accordingly;
• Strong communication skills (written, verbal and presentational); ability to communicate strategies and complex concepts; ability to convey persuasive and convincing positions;
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure; proven resilience to high stress environments;
• Cultural sensitivity and political judgment;
• Demonstrated ability and willingness to work as a member of a team with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Ability to operate Windows applications including word processing and email.

Desirable:

• International relations experience in working in Eastern Europe and/or knowledge of the region;
• Experience with the UN common system and/or other international organizations;
• Field experience;
• Knowledge of Ukrainian and/or Russian language(s).

Tasks and Responsibilities The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. We encourage qualified applicants, especially women to apply for this position. If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment. Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a nonfamily duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules. The incumbent reports directly to the Chief Monitor and is a member of the Mission's senior management team. Acting under the authority delegated by the Chief Monitor (CM), the Chief of Staff is responsible for the following functions:

1. Manages and ensures the flow of information to and from the CM’s Office, and in particular ensures coherent and integrated communication and information sharing within Head Office and Programme Managers;
2. Co-ordinates and oversees the work of the Mission's Planning Team, the Interpretation/ Translation Cell and the units in the Chief Monitor's office;
3. Co-ordinates and oversees the preparation of the Mission Implementation Plan to ensure optimal internal synergy and conformity with the Mission's overall strategic objectives;
4. Co-ordinates and oversees programme evaluation to ensure optimal effectiveness and performance;
5. Oversees the preparation of inputs on cross-cutting issues;
6. Internal to the Mission, represents the CM, as required, on issues related to the substantive work and management of the Mission;
7. Advises the Chief Monitor and Deputy Chief Monitors (DCMs), and the senior management team on planning and the co-ordination of substantive and managerial objectives;
8. Performs other duties as required. 

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply. Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model. Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.