Manager of Grants Administration and Contracts

June 4, 2021July 2, 2021Washington DcUnited States

Results for Development Institute About

Results for Development (R4D) was founded in 2008 by former World Bank Vice President David de Ferranti and others to ensure that local change agents are in the driver’s seat, and that knowledge is transformed into action. R4D was launched at the urging of prominent colleagues and friends around the world who said there was a need for more organizations that could work at the nexus between thinking and doing — with skill not just in developing promising, evidence-based ideas, but also in the arduous art of applying them in practice. They said there was a need for organizations that could respond to the priorities of low- and middle-income countries and offer independent and impartial advice.

Job Description

R4D is seeking a Manager of Grants Administration and Contracts to lead all grants accounting activities and apply GAAP to manage and oversee pre and post-award administration of multiple and complex grants, subgrants, and contracts ensuring strict compliance with donor requirements and R4D policies and procedures. Develop internal controls assuring regulatory compliance and efficient management of grants. This position is based in Washington, DC and will report to the Director of Grants Administration.

Responsibilities

Oversee and implement plan for the efficient management of all grants accounting activities
Manage and direct daily grants accounting activities and reporting according to GAAP
Collaborate with program staff during proposal submission, and review grant applications to ensure compliance with guidelines and policy, and support of the goals and mission of R4D
Review, negotiate, approve and modify grant agreements, subgrants and contracts in line with R4D guidelines, ensuring they support the goals and mission of R4D
Evaluate, make recommendation on program budgets to ensure full cost recovery
Review, analyze and monitor to ensure grants, contracts, and subgrants are expended in compliance with funder requirements and R4D policies and procedures
Prepare regular analysis" style="border-bottom: 1px dotted #007bff !important;">financial analysis and reporting as needed to facilitate project decisions
Advise teams on long-range budget/planning issues and conduct financial analysis including forecasting and pipelines
Ensure contracts comply with requirements, and train staff on contracts and subaward management
Ensure subgrant agreements comply with funder requirements, and subgrantees are properly trained on finance compliance
Ensure grant related accounts are accurately and completely reconciled, and grants related records securely and safely maintained in line with R4D guidelines and policy
Ensure close out of grants and contracts in line with donor and R4D requirements
Assist the audit process to include audit work-papers, and work with auditors to ensure a clean audit
Develop guidelines, policies and procedures on grants and subgrants
Develop and implement internal controls, audits, and best practices across all grants functions
Assume full and overall responsibility for the accuracy, completeness, integrity, and security" style="border-bottom: 1px dotted #007bff !important;">security of managed grants and contracts-related systems and data
Serve as the point of contact for assigned grants and subgrants including compliance related inquiries
Manage professional relationship with stakeholders such as partners, subgrantees, funders, etc.
Research and interpret accounting policy, apply approved recommendations to operational issues
Apply broad conceptual judgment, initiative and ability to deal with complex grants/contracts issues
Provide standard and ad hoc reports in user friendly formats to authorized personnel as needed
Resolve all work-related problems promptly, and use good judgment in escalating important issues
Monitor applicable federal regulations for changes and updates to grants, subgrants, and contracts
Update knowledge, and keep abreast of current and proposed work-related legislation
Share knowledge with staff, and provide finance training to new hires, and other employees as needed
Act as back-up to the Director of Grants Administration and grants staff as needed
Other duties as assigned

Qualifications

8-10 years of project-based accounting experience required with a BA or MA in finance, accounting or business with emphasis in finance
Expert knowledge of government grants and contracting rules and regulations, particularly USAID
Prior experience working in similar roles at an international NGO
Strong financial analysis capability; Understanding of project management/project delivery concepts and tools;
Ability to translate financial concepts to non-financial project managers verbally and through effective graphic presentation of data
Experience leading formal and informal training; Excellent communication skills and strong interpersonal skills
Prior people management experience and experience managing foundation funding, preferred

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