UNHCR Administration Intern

Job Posting Organization:
The UNHCR (United Nations High Commissioner for Refugees) is an international organization dedicated to protecting the rights and well-being of refugees and displaced persons. Established in 1950, UNHCR operates in over 130 countries, providing assistance and support to millions of people worldwide. The organization aims to ensure that everyone has the right to seek asylum and find safe refuge in another country, and it works to promote durable solutions for refugees, including voluntary repatriation, local integration, and resettlement. UNHCR's mission is to safeguard the rights of refugees and to ensure that they have access to essential services, including education, healthcare, and livelihood opportunities. The organization is committed to upholding the principles of humanity, neutrality, impartiality, and independence in its operations.

Job Overview:
The UNHCR Administration Intern position is designed for individuals seeking to gain practical experience in administrative support and records management within an international organization. The intern will play a crucial role in assisting the UNHCR Representation Office in Dar es Salaam as it prepares for a significant relocation to shared premises with UNICEF. This relocation process involves a comprehensive review and organization of existing physical records, ensuring that they are digitized and securely transferred to the new location. The intern will work under the supervision of experienced staff members, providing an opportunity to learn about information handling, administrative coordination, and the importance of maintaining business continuity during transitions. This position is ideal for candidates interested in developing their skills in records management and administrative processes while contributing to the mission of UNHCR.

Duties and Responsibilities:

• Assist in the review and organization of physical records in preparation for the relocation of the UNHCR office.
• Support the digitization of designated records to ensure easy access and retrieval in the new office environment.
• Help in the secure transfer of records, ensuring compliance with data protection and confidentiality standards.
• Collaborate with staff members to assess available storage space and business-continuity needs during the relocation process.
• Participate in administrative coordination tasks as required, contributing to the overall efficiency of the office operations.
• Gain hands-on experience in records management practices and administrative support functions within an international context.

Required Qualifications:
Candidates should possess strong organizational skills, attention to detail, and the ability to work collaboratively in a team environment. Proficiency in using standard office software, including word processing and spreadsheet applications, is essential. The ability to handle sensitive information with discretion and maintain confidentiality is crucial. Additionally, candidates should demonstrate a willingness to learn and adapt to new challenges in a dynamic work environment.

Educational Background:
The ideal candidate for the UNHCR Administration Intern position should be currently enrolled in or recently graduated from a degree program in administration, information management, social sciences, or a related field. A background in records management or library sciences would be advantageous but is not mandatory. Candidates should have a strong academic record and a demonstrated interest in humanitarian work and international relations.

Experience:
This internship-position" style="border-bottom: 1px dotted #007bff !important;">internship position is suitable for individuals with little to no prior work experience, as it is designed to provide practical training and exposure to the workings of an international organization. However, any previous experience in administrative roles, volunteer work, or internships in related fields will be considered an asset. Candidates should be eager to learn and develop their skills in a professional setting.

Languages:
Proficiency in English is mandatory for this position, as it is the working language of UNHCR. Knowledge of additional languages, particularly Swahili, would be considered a valuable asset, enhancing communication with local stakeholders and communities.

Additional Notes:
This internship is classified as a family staff member position, and it is not home-based. The target start date for this internship is November 16, 202

• The position does not require a functional clearance, and it is a full-time role. Interns will have the opportunity to gain valuable experience in a supportive and dynamic environment, contributing to the important work of UNHCR in protecting the rights of refugees and displaced persons.