Senior Officer, Procurement & Logistics

Job Posting Organization:
FHI 360 is a nonprofit organization that aims to improve lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors including health, education, economic development, and more, striving to create a positive impact on communities worldwide.

Job Overview:
The Senior Officer, Procurement & Logistics plays a crucial role in supporting the procurement of materials, parts, and equipment necessary for the organization's operations. This position is responsible for submitting and processing purchase orders in accordance with established policies and procedures. The officer will assist in monitoring departmental costs, schedules, and performance to ensure timely approval and payment of transactions. Additionally, the role involves coordinating purchasing activities with other departments to maintain inventory levels as planned. The Senior Officer will also be expected to prepare and maintain purchasing files, reports, and price lists, as well as assist in developing bid specifications and reviewing requisition orders for accuracy. The position requires strong analytical skills to evaluate quotations, select suppliers, and ensure compliance with government regulations and organizational policies.

Duties and Responsibilities:
The duties and responsibilities of the Senior Officer, Procurement & Logistics include but are not limited to: preparing and maintaining purchasing files, reports, and price lists; assisting in the development of bid specifications; reviewing requisition orders for accuracy; contacting suppliers to schedule deliveries and resolve issues; approving bills for payment and calculating costs; maintaining compliance with organizational and government regulations; checking shipments for accuracy; comparing prices and specifications; maintaining documentation of purchase orders; developing and revising procurement procedures; interacting with customers to ensure compliance; analyzing purchasing trends; assisting in training staff; managing logistics for employee relocations; monitoring budgets; serving as a point of contact for customs regulations; conducting internal audits; and performing other duties as required.

Required Qualifications:
Candidates must possess strong knowledge of procurement methods and procedures, as well as a working knowledge of company policies and standards for procurement services. Excellent oral and written communication skills are essential, along with proficiency in Microsoft Office and other computer software. Candidates should demonstrate analytical and problem-solving skills, with the ability to interpret data and prepare reports. The ability to work well both independently and as part of a team is also required.

Educational Background:
A Bachelor's degree or international equivalent in Business Administration or a related field is required for this position. Candidates with additional certifications in procurement will be preferred, as well as those with experience in a non-governmental organization (NGO).

Experience:
Typically, candidates should have at least 5 years of experience in procurement and administrative support. Experience in a similar role within an NGO is preferred, as it provides valuable insights into the unique challenges and requirements of procurement in the nonprofit sector.

Languages:
Fluency in English is mandatory, with the ability to read, write, and speak clearly and professionally. Additional language skills may be considered an asset but are not required.

Additional Notes:
This position is based in Dar es Salaam, Tanzania, and is expected to have less than 10% travel requirements. The expected hiring salary range for this role is TZS 52,000,000 - 65,000,000 for annual basic salary. FHI 360 offers a competitive compensation package and encourages qualified candidates to apply online. The organization is committed to equal opportunity employment and safeguarding against abuse and exploitation in its work environments.