UNHCR Administration Intern

Job Posting Organization:
The UNHCR (United Nations High Commissioner for Refugees) is a global organization dedicated to protecting the rights and well-being of refugees and displaced persons. Established in 1950, UNHCR operates in over 130 countries, providing assistance to millions of people forced to flee their homes due to conflict, persecution, or violence. The organization works to ensure that everyone has the right to seek asylum and find safe refuge in another country, and it strives to promote durable solutions for refugees, including voluntary repatriation, local integration, or resettlement to a third country. The UNHCR Representation Office in Dar es Salaam plays a crucial role in supporting refugees in Tanzania, advocating for their rights, and facilitating their integration into society.

Job Overview:
The UNHCR Administration Intern position is designed for individuals seeking to gain practical experience in administrative functions within an international organization. The intern will be primarily involved in supporting the UNHCR Representation Office in Dar es Salaam during a significant transition period as the office prepares to relocate to shared premises with UNICEF. This role will involve reviewing, organizing, digitizing, and securely transferring designated physical records, which is essential for maintaining business continuity and ensuring that important information is preserved and accessible. The intern will work under the supervision of experienced staff members, allowing them to learn about records management, information handling, and administrative coordination in a real-world setting. This internship offers a unique opportunity to understand the operational aspects of a humanitarian organization and contribute to its mission while developing valuable skills.

Duties and Responsibilities:

• Assist in the review and organization of physical records to prepare for the relocation of the UNHCR office.
• Support the digitization of records to ensure that important information is preserved in electronic format.
• Facilitate the secure transfer of designated records to the new office premises, ensuring compliance with data protection and confidentiality standards.
• Collaborate with staff members to assess available storage space and business-continuity needs during the transition.
• Participate in administrative coordination activities, providing support to various teams as needed.
• Gain hands-on experience in records management and information handling practices within an international organization.
• Attend training sessions and workshops to enhance understanding of UNHCR's operations and administrative processes.

Required Qualifications:
The ideal candidate for the UNHCR Administration Intern position should possess strong organizational skills, attention to detail, and the ability to work collaboratively in a team environment. Proficiency in using office software, particularly word processing and spreadsheet applications, is essential. The candidate should also demonstrate a willingness to learn and adapt to new challenges in a dynamic work environment. Previous experience in administrative roles or familiarity with records management practices will be considered an advantage, although it is not mandatory.

Educational Background:
Candidates applying for the UNHCR Administration Intern position should be currently enrolled in or have recently completed a degree program in a relevant field, such as administration, information management, social sciences, or international relations. A strong academic background will be beneficial, and candidates should demonstrate a commitment to humanitarian principles and the mission of UNHCR.

Experience:
While prior work experience is not a strict requirement for this internship, any relevant experience in administrative support, records management, or information handling will be viewed favorably. The internship is designed for individuals who are eager to learn and gain practical experience in a professional setting, particularly within the context of international humanitarian work.

Languages:
Proficiency in English is mandatory for this position, as it is the working language of UNHCR. Knowledge of additional languages, particularly Swahili, would be considered an asset, as it may facilitate communication with local stakeholders and enhance the intern's ability to engage with the community.

Additional Notes:
This internship is classified as a family staff member position, and it is not remote. The target start date for the internship is November 15, 2026, and the application deadline is November 3, 202

• The role is designed for individuals seeking to gain experience in a professional environment while contributing to the important work of UNHCR in supporting refugees and displaced persons.