HR Assistant (WFP Volunteer)

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of extreme weather. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure effective humanitarian assistance reaches millions of people globally. WFP is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. The organization has received numerous accolades, including the 2020 Nobel Peace Prize, highlighting its significant contributions to global humanitarian efforts.

Job Overview:
The HR Assistant position at WFP involves performing a variety of HR tasks to support the accurate implementation of WFP policies and procedures. The role is crucial in facilitating effective HR services that are client-focused and strategy-oriented. The HR Assistant will be responsible for providing assistance on general HR queries, guiding and training other staff members, liaising with internal units on HR matters, and maintaining personnel records. This position requires a proactive approach to ensure that HR services are delivered consistently and at a high quality. The HR Assistant will also be involved in onboarding new staff, managing HR data, and supporting staff deployment, which is essential for WFP's ability to respond quickly to crises. The role is designed for individuals who are committed to WFP's mission and values, and who are eager to contribute to a diverse and inclusive work environment.

Duties and Responsibilities:
The HR Assistant will have a range of responsibilities, including but not limited to:

• Providing assistance on general HR queries and ensuring high-quality HR services are delivered to clients.
• Offering guidance and on-the-job training to other staff to enhance their understanding of HR systems and procedures.
• Liaising with other internal units on HR-related matters such as payroll and contracts, ensuring timely HR services.
• Extracting and compiling HR data related to recruitment, contractual conditions, entitlements, and training requirements for analysis and reporting.
• Providing administrative support in various HR activities, including onboarding new staff members in compliance with established processes.
• Maintaining confidential personnel records and HR databases, ensuring data accuracy and compliance with standards.
• Drafting HR documentation such as employment contracts and training-related documents, ensuring accuracy and adherence to deadlines.
• Utilizing HR management systems for data entry and updates, monitoring deadlines for contract expirations and compliance.
• Supporting staff deployment and related administrative actions, including report preparation to facilitate efficient HR services.

Required Qualifications:
Candidates for the HR Assistant position should possess the following qualifications:

• Completion of secondary school education is mandatory.
• A post-secondary certificate in a related functional area is desirable.
• Proven experience in managing and implementing HR policies and procedures in line with WFP's operating standards.
• Experience in conducting HR services activities such as payroll administration and recruitment processes.
• Ability to provide guidance to less experienced staff and conduct briefings for new recruits.
• Familiarity with WFP contexts and strategic priorities is advantageous.

Educational Background:
The educational background required for the HR Assistant position includes a minimum of secondary school education. While a post-secondary certificate in a relevant functional area is desirable, it is not mandatory. Candidates should demonstrate a strong understanding of HR principles and practices, which can be supported by relevant educational qualifications or certifications.

Experience:
The ideal candidate should have experience in HR roles, particularly in managing HR policies and procedures. Experience in payroll administration, recruitment, and onboarding processes is essential. Candidates should also have a track record of providing guidance to colleagues and managing HR-related tasks in a timely and efficient manner. Familiarity with WFP's operational context and strategic priorities will be considered an asset.

Languages:
Fluency in both oral and written communication in the UN language used at the duty station is mandatory. Additionally, proficiency in the local language of the duty station, if different, is also required. This bilingual capability is essential for effective communication within the diverse environment of WFP.

Additional Notes:
The HR Assistant position is a volunteer role within WFP, which emphasizes a commitment to diversity and inclusion. The organization offers a supportive work environment and is dedicated to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The position is full-time, and candidates are encouraged to apply through the online recruiting system. WFP does not charge any fees during the application process, and all employment decisions are based on merit and organizational needs. Selected candidates will undergo rigorous reference and background checks to ensure a safe and inclusive workplace.