Executive Assistant

Job Posting Organization:
The World Resources Institute (WRI) is an independent research organization that focuses on improving people's lives, protecting and restoring nature, and stabilizing the climate. Established with a mission to influence policy and catalyze change across various systems such as food, land, water, energy, and cities, WRI employs over 2,000 staff members who work in more than a dozen focus countries and collaborate with partners in over 50 nations. WRI's mission is to move human society towards sustainable practices that protect the environment and ensure the needs of current and future generations are met. The organization is guided by core values of Independence, Integrity, Impact, Partnership, and Care, which shape its culture and operations. WRI is committed to diversity and inclusion, striving to create a workplace where all individuals feel welcomed and respected, and where their contributions are valued.

Job Overview:
As the Executive Assistant to the CEF Global Director, you will play a crucial role in enhancing the effectiveness of the Climate, Economics & Finance (CEF) Program at WRI. This hybrid position requires you to work in the WRI London office for 8 days a month, providing administrative support and coordination for the Global Director and the CEF Leadership team. Your responsibilities will include managing calendars, scheduling appointments, planning travel arrangements, and liaising with both internal and external stakeholders. You will be expected to align the Global Director's time and commitments with strategic priorities, ensuring that administrative tasks are completed in a timely manner. The ideal candidate will be detail-oriented, organized, and proactive, capable of anticipating needs and resolving issues efficiently. You will represent WRI with professionalism in all communications and interactions, both in-person and via email, while supporting the leadership team in achieving organizational goals.

Duties and Responsibilities:
Your primary duties will include providing comprehensive administrative support to the CEF Global Director, which encompasses managing calendars, scheduling appointments, and planning travel arrangements, including securing necessary visas. You will also be responsible for liaising with external contacts, answering inquiries, and preparing expense reports and timesheets for timely submission. Additionally, you will support the CEF Leadership team with similar administrative tasks as needed. You will work closely with the CEF Chief of Staff to ensure efficient workflow management, track tasks and meetings, and prioritize responsibilities. As a key liaison between CEF leadership and internal/external partners, you will maintain strong communication with the CEF Development team and coordinate logistics for internal meetings and program events. Your role will also involve improving administrative systems and processes, assisting in knowledge management of digital files, and taking on special projects as assigned by the Chief of Staff.

Required Qualifications:
To be considered for this position, you must possess a Bachelor’s degree in a related field or a High School diploma accompanied by four additional years of experience as an administrative assistant. Relevant professional experience assisting executives is essential, along with exceptional organizational skills and a keen attention to detail. Strong judgment and problem-solving abilities are crucial, as well as the flexibility to operate within a team environment, ideally in a matrixed organization. You should be adaptable to changing priorities and capable of managing multiple projects with varying deadlines. A professional demeanor, superior people skills, and the ability to maintain confidentiality are necessary attributes. You must also demonstrate excellent communication skills, particularly with large internal audiences, and possess project management and computer skills in MS Office and web-based communication tools.

Educational Background:
The educational requirements for this position include a Bachelor’s degree in a relevant field. Alternatively, candidates with a High School diploma must have an additional four years of experience in an administrative assistant role. This educational background ensures that candidates have the foundational knowledge and skills necessary to perform the duties associated with the Executive Assistant position effectively.

Experience:
Candidates should have relevant professional experience assisting one or more executives, demonstrating exceptional organizational skills and attention to detail. Experience in a similar role within a matrixed organization is preferred, as it indicates familiarity with the complexities of working across multiple geographies and teams. The ability to operate under pressure and manage competing demands is essential, as is the flexibility to attend meetings outside of regular business hours when necessary.

Languages:
Fluency in English is mandatory for this position. Proficiency in any additional language is considered a plus, as it may enhance communication with diverse stakeholders and partners.

Additional Notes:
This is a hybrid position requiring 8 days per month in the WRI London office. Existing work authorization in the UK is required at the time of application submission, as WRI is unable to sponsor any visa work sponsorship for this role. The potential salary for this position ranges from £38,000 to £47,000 per year, commensurate with experience and other compensable factors. WRI offers a commitment to a hybrid working model with flexible working hours, generous leave days that increase with tenure, and a pension plan. Applications must be submitted by 28 October 2026, and internal applicants should apply through the Jobs Hub portal in Workday, while external applicants must use the WRI Careers portal.