Officer

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution founded in 199

• Its mission is to promote the transition to open market-oriented economies and to foster private and entrepreneurial initiative in countries from Central Europe to Central Asia and the Southern and Eastern Mediterranean. The EBRD operates in over 30 countries and employs approximately 2,000 staff members. The organization is committed to sustainability, equality, and digital transformation, and it values diversity and inclusion in its workforce.

Job Overview:
The Officer position within the Office of the General Counsel (OGC) at the EBRD is primarily focused on providing essential secretarial and administrative support. This role is crucial for ensuring that legal documentation is accurately produced and managed, and that communication with internal and external clients is handled efficiently. The Officer will be expected to manage various administrative tasks, including the preparation of legal documents, filing and archiving, and liaising with clients on legal matters. The position requires a proactive approach to organizing and coordinating legal events, managing travel arrangements, and supporting internal reporting processes. The Officer will also play a key role in maintaining legal knowledge management databases and ensuring compliance with the Bank's policies and procedures. This role is designed for individuals who thrive in a dynamic environment and are capable of multitasking while maintaining a high level of professionalism and attention to detail.

Duties and Responsibilities:
The Officer will be responsible for a wide range of duties, including but not limited to: producing and completing legal documentation and forms such as execution versions of contracts, signing announcements, corporate authorizations, and first drafts of standard agreements; filing and archiving legal documentation in both hard copy and electronic systems; liaising with internal and external clients regarding legal matters; processing consultancy engagements and preparing contracts; updating legal knowledge management databases; managing correspondence; assisting with internal reporting for technical cooperation projects; arranging travel and itineraries; organizing internal and external events; preparing documents for management committee meetings; and performing any other administrative tasks as assigned. The Officer will also be expected to maintain a high level of confidentiality and discretion when handling sensitive information.

Required Qualifications:
Candidates must possess significant secretarial and administrative experience, ideally within a legal context. A recognized legal secretarial qualification, such as the Legal Secretaries Diploma, is advantageous but not mandatory. Candidates should demonstrate excellent organizational skills, a proactive and flexible attitude, and the ability to work independently without guidance. Strong communication skills, both written and oral, are essential, along with a pleasant telephone manner. Attention to detail, the ability to work under pressure, and the capacity to build effective working relationships in a multicultural environment are also critical. A strong team player mentality is necessary, as well as the ability to manage multiple assignments simultaneously.

Educational Background:
The minimum educational requirement for this position is Secondary/High School Education. While a recognized legal secretarial qualification is beneficial, it is not a strict requirement. Candidates should have a solid understanding of legal terminology and processes, as well as proficiency in relevant software applications.

Experience:
Candidates should have significant experience in secretarial and administrative roles, particularly in environments that require legal knowledge. Experience in organizing legal conferences, events, and webinars is highly desirable. Familiarity with the administration of technical cooperation projects and coordination of technical consultants will be considered an asset. The ability to demonstrate initiative and manage tasks effectively is crucial for success in this role.

Languages:
Fluency in English is mandatory, with excellent written and oral communication skills. Knowledge of additional languages such as Russian, German, French, Turkish, or Arabic is advantageous but not essential. Proficiency in relevant languages is particularly important for roles based in regional offices.

Additional Notes:
This position is a full-time role with a short-term contract lasting 5 months. The EBRD promotes a hybrid workplace model that emphasizes flexibility and connectedness among teams. The organization values diversity and encourages applications from qualified candidates regardless of their background. The EBRD offers a comprehensive suite of competitive benefits and prioritizes employee wellbeing.