HR Assistant G5

Job Posting Organization:
The OSCE Programme Office in Bishkek (POiB) is dedicated to addressing a variety of security" style="border-bottom: 1px dotted #007bff !important;">security issues, including counter-terrorism, border security, and transnational threats such as human trafficking. The organization also focuses on regional development, combating corruption, supporting justice sector reforms, implementing election reforms, promoting gender equality, and fostering open and resilient societies. The OSCE, established to promote peace and security in Europe, operates in multiple countries and employs a diverse workforce committed to these goals.

Job Overview:
The HR Assistant position is situated within the Human Resources section of the Fund Administration Unit (FAU) at the OSCE Programme Office in Bishkek. The role involves providing administrative and technical support in the implementation of HR policies and activities. The HR Assistant will perform various operational duties related to recruitment processes, contract extensions, performance management, and the provision of entitlements and benefits. This position requires the incumbent to work under moderate supervision, assisting with recruitment, onboarding, personnel records management, and maintaining HR databases. The HR Assistant serves as the first point of contact for HR-related matters within the designated department, applying knowledge of standard HR practices to ensure timely and accurate delivery of HR processes.

Duties and Responsibilities:
The HR Assistant will support the entire range of recruitment activities in line with the OSCE Common Regulatory Management System (CRMS). This includes drafting, editing, updating, posting, and closing vacancy notices, maintaining candidate records in Taleo, pre-screening candidates, scheduling interviews and tests, and preparing selection reports. The incumbent will also maintain rosters of experts and local candidates for short-term assignments, administer the electronic Enterprise Resource Planning (ERP) system, and provide first-level support to mission members regarding HR procedures. Additionally, the HR Assistant will manage onboarding and separation programs, monitor contractual statuses, assist with the Performance Management Process (PMP), and support learning and development initiatives. The role also involves providing administrative support to the HR section, drafting HR-related documentation, and conducting research on HR issues.

Required Qualifications:
Candidates must have completed secondary education, supplemented by specialized training in human resources or general management. A minimum of five years of working experience in human resources and/or administration is required, with at least four years of experience for those holding a first-level university degree or three years for those with a second-level university degree. Advanced computer literacy, particularly in Microsoft Office applications, is essential, and experience with ERP software is considered an asset. Candidates should demonstrate gender awareness and sensitivity, as well as the ability to work effectively in a diverse team environment.

Educational Background:
The educational requirement for this position is a completed secondary education, with additional specialized training in human resources or general management being highly desirable. This educational background is crucial for understanding the complexities of HR policies and practices within an international context.

Experience:
The position requires a minimum of five years of relevant working experience in human resources and/or administration. This experience should include at least four years with a first-level university degree or three years with a second-level university degree. Experience in an international environment is preferred, as it provides valuable insights into the unique challenges and practices of HR in a global context.

Languages:
Excellent oral and written communication skills in English are mandatory, along with proficiency in local languages, specifically Russian and Kyrgyz. These language skills are essential for effective communication within the diverse workforce of the OSCE and for liaising with candidates and stakeholders.

Additional Notes:
The position is a full-time, fixed-term contract at the General Services level (G5). The monthly remuneration is 1132 Euro, subject to social security deductions, and includes participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are typically made at Step 1 of the OSCE salary scale, with the possibility of higher initial appointments based on relevant experience. The OSCE is committed to diversity and inclusion and encourages qualified candidates from all backgrounds to apply. The organization does not reimburse expenses related to the application process, and appointments are subject to medical clearance. The mandatory retirement age for contracted positions is 65 years.