Senior Team Assistant

Job Posting Organization:
The Green Climate Fund (GCF) is the world’s largest dedicated multilateral climate fund, established in 2010 by the 194 countries that are Parties to the United Nations Framework Convention on Climate Change (UNFCCC). GCF's mission is to support developing countries in their efforts to respond to climate change while fostering sustainable development. Over the past decade, GCF has funded transformative climate projects across the developing world, with a portfolio exceeding USD 19.3 billion across more than 336 projects in over 130 countries. The organization aims to grow to at least a USD 50 billion fund by 2030, reflecting its commitment to mobilizing unprecedented public and private sector financial flows for climate action. GCF is headquartered in the Republic of Korea and operates with a diverse workforce of over 300 employees, representing nearly 80 nationalities and bringing a wealth of experience from various sectors including academic, scientific, private, government, and nonprofit backgrounds. GCF is dedicated to creating innovative partnerships for profound impact in tackling global climate change challenges.

Job Overview:
The Senior Team Assistant position at GCF is designed to provide high-quality administrative support to ensure the smooth operation of the office. The role involves managing complex calendars and meetings, preparing and controlling official documents and correspondence, and supporting procurement, budget, and travel workflows. The Senior Team Assistant will coordinate events and missions, maintain reliable records and information systems, and ensure that all administrative processes are executed with discretion and professionalism. The successful candidate will be expected to manage calendar and workflow processes for managers and staff, undertake complex scheduling, and prepare meeting packs and briefing materials. This role is crucial for enabling upward reporting lines to focus on strategic priorities and ensuring that all operational processes are efficiently coordinated. The position requires a proactive approach to problem-solving and the ability to navigate challenges in a fast-paced, diverse environment.

Duties and Responsibilities:
The duties and responsibilities of the Senior Team Assistant include managing calendars and workflow processes for managers and staff, facilitating complex scheduling, and preparing meeting packs and briefing materials. The role also involves drafting, editing, formatting, and proofreading various official documents such as letters, memos, minutes, briefs, and presentations. The Senior Team Assistant will coordinate operational processes, including support for procurement, budget administration, travel logistics, and mission reports. Additionally, the position requires planning and delivering logistics for meetings, workshops, and Board publication cycles, as well as maintaining orderly digital filing systems and ensuring confidentiality. The Senior Team Assistant will also be responsible for tracking inputs for work, budgets, and KPIs, and maintaining accurate records and trackers to enable reliable reporting. The role requires the ability to anticipate conflicts and apply prioritization in handling sensitive requests, as well as proposing process improvements to enhance operational efficiency.

Required Qualifications:
Candidates for the Senior Team Assistant position must possess a Bachelor’s degree in Business, Administration, Public Administration, Social Sciences, Management, or a related field. Formal training in administrative, secretarial, or operational services is desirable. A minimum of 3 years of relevant experience is required, preferably with an international organization and in a multicultural setting. Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) is essential, along with experience in using databases, tracking sheets, SharePoint, and document management systems. Strong interpersonal skills, cultural sensitivity, and the ability to multitask under pressure with accuracy are critical for success in this role.

Educational Background:
The educational background required for the Senior Team Assistant position includes a Bachelor’s degree in a relevant field such as Business, Administration, Public Administration, Social Sciences, Management, or a related discipline. Additional formal training in administrative or operational services is considered an asset and may enhance a candidate's qualifications for the role.

Experience:
The position requires a minimum of 3 years of relevant experience in administrative support roles, ideally within an international organization and in a multicultural environment. Candidates should demonstrate a strong understanding of administrative processes and the ability to manage complex workflows effectively.

Languages:
Fluency in English is mandatory for the Senior Team Assistant position. Knowledge of another UN language is considered an advantage, and proficiency in Korean may be desirable or advantageous for the role.

Additional Notes:
The closing date for applications is 26 October 2026, and applications submitted after this deadline may not be considered. The position is full-time and based in Incheon, South Korea. The organization encourages applications from women and nationals of developing countries. For details on grade levels, salary scales, and benefits, candidates can refer to the GCF staff regulations. The selection process will include assessment by a Selection Panel, which will consider performance at interviews, appropriate testing, and references.