Logistics Coordinator

Job Posting Organization:
The Norwegian Refugee Council (NRC) is an international non-governmental organization founded in Norway, operating in over 25 countries worldwide. NRC has been active in the Democratic Republic of the Congo since 2001, focusing on various sectors including Education, Rapid Response to Population Movements (RRMP), Protection and Humanitarian Mediation, Shelter, Water, Sanitation and Hygiene (WASH), security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">Food Security and Livelihoods (LFS), and Information, Counseling, and Legal Assistance (ICLA) for displaced populations. NRC is particularly active in the provinces of North Kivu, South Kivu, and Ituri, which are known for their critical security situations due to the presence of numerous armed groups.

Job Overview:
The Logistics Coordinator plays a crucial role in the logistics department, supporting all operational logistics aspects under the technical supervision of the Logistics Manager. This position is vital for ensuring that the logistics operations run smoothly, especially in emergency situations. The coordinator is expected to provide support to the mission, particularly in areas where logistics personnel may be absent, and contribute to the capacity building of the logistics team. The role involves analyzing market conditions and organizing movements for emergency teams, ensuring adherence to NRC policies and guidelines, and implementing delegated logistics functions according to the action plan. The coordinator will also be responsible for reporting on logistics activities and ensuring proper documentation and archiving processes are followed.

Duties and Responsibilities:
The Logistics Coordinator will have a wide range of responsibilities, including but not limited to: ensuring adherence to NRC policies, manuals, and directives; implementing logistics functions as delegated; producing reports on logistics activities; supporting area offices in document management; proposing improvements for support functions; managing stock and inventory; overseeing personnel and equipment transportation; maintaining office equipment; contributing to the implementation of Green Logistics projects; replacing team leaders and logistics team members as needed; conducting field missions during office openings/closures; providing operational logistics support for emergencies; ensuring daily management of stock, vehicle fleet, and assets; verifying product quality against established standards; ensuring timely submission of logistics reports; following up on recommendations from various reports; managing taxes and fees; overseeing satellite phones and radios; managing logistics purchase requests; and evaluating training needs for capacity building.

Required Qualifications:
Candidates must possess a minimum of 3 years of professional experience as a logistics coordinator in a support function within a humanitarian context. Previous experience in complex and unstable environments is essential, along with proven results in the responsibilities of the position. Experience in training and facilitating training sessions is also required. Proficiency in English is considered an asset, and candidates should have a good command of Excel and Word software. A minimum of 5 years of university education in fields related to technical training (logistics, electromechanics, management) is required, or a minimum of 6 years of experience in similar positions if educational qualifications are lower. Additionally, candidates should have at least 2 years of experience in team management and the ability to work closely with field personnel across different sectors.

Educational Background:
The educational background required for this position includes a minimum of 5 years of university studies in fields related to technical training such as logistics, electromechanics, or management. Alternatively, candidates with a minimum of 6 years of experience in similar roles may be considered if their educational qualifications are lower. This educational foundation is crucial for understanding the complexities of logistics operations in humanitarian settings.

Experience:
The position requires a minimum of 3 years of professional experience as a logistics coordinator in a support function within a humanitarian context. Candidates should have experience working in complex and unstable environments, demonstrating proven results in the responsibilities associated with the role. Additionally, candidates should have at least 2 years of experience in team management, showcasing their ability to lead and collaborate effectively with diverse teams.

Languages:
Fluency in French is mandatory, and excellent writing and communication skills in both French and Swahili are essential for this position. Proficiency in English is considered an asset, enhancing the candidate's ability to communicate in a multilingual environment and engage with international partners.

Additional Notes:
The position is full-time and may involve working in challenging environments due to the security situation in the region. The NRC emphasizes a commitment to safeguarding and expects all employees to treat everyone with respect and dignity, contribute to a safe environment, and report any incidents of exploitation or harassment. The organization has a zero-tolerance policy towards inaction against such issues. The role may require international recruitment, and candidates should be prepared for the complexities of working in a humanitarian context.