Project Management Support - Officer

Job Posting Organization:
The job posting organization is UNOPS, which stands for the United Nations Office for Project Services. Established to support the implementation of sustainable development solutions, UNOPS operates in over 80 countries worldwide, providing project management, infrastructure, and procurement services. The organization is committed to delivering high-quality results and ensuring operational excellence across its various projects. UNOPS aims to empower communities and enhance their resilience through effective partnerships and innovative solutions. The Asia Pacific Regional Office, based in Bangkok, Thailand, oversees operations across 17 countries, ensuring alignment with organizational goals and high performance in project delivery.

Job Overview:
The Project Management Support Officer plays a crucial role in the effective planning, implementation, and monitoring of projects in accordance with UNOPS policies and client requirements. This position involves providing operational, analytical, and administrative support to ensure that projects are delivered efficiently. The officer will be responsible for data management, reporting, procurement, financial, and logistical activities that contribute to the overall success of the projects. The role requires the collection, validation, and analysis of project data to generate insights that inform decision-making and enhance performance. The officer will also facilitate coordination among project teams, partners, and support services units, ensuring timely implementation of activities and compliance with established procedures. Additionally, the officer may undertake field missions to support data collection, training, and stakeholder engagement, thereby strengthening project systems and reporting tools.

Duties and Responsibilities:
The duties and responsibilities of the Project Management Support Officer include:

• Data Management, Analysis, and Reporting: Collecting, cleaning, structuring, and validating project data to ensure accuracy and reliability; developing and maintaining databases and information management systems for real-time project tracking; conducting statistical and qualitative analysis to identify trends and generate insights; preparing analytical reports and presentations for stakeholders; implementing automated tools for data accessibility; ensuring rigorous data quality checks.
• Project Implementation and Operational Support: Supporting project planning, budgeting, and execution; preparing project documentation such as Terms of Reference, agreements, and procurement requests; coordinating workshops and stakeholder consultations; liaising with support service units on procurement and payment processes; tracking project milestones and alerting management to delays or risks.
• Procurement, Financial, and Administrative Coordination: Preparing and monitoring procurement plans; conducting market research and assisting in bid evaluations; monitoring project budget utilization and maintaining documentation for audits; processing travel and expense claims.
• Monitoring, Evaluation, and Strategic Decision Support: Developing monitoring systems to track progress against performance indicators; contributing to predictive models for strategic planning; supporting internal evaluations and data-driven performance reviews; providing inputs for donor and corporate reporting.
• Knowledge Building and Sharing: Organizing and facilitating training sessions on project management; participating in knowledge-sharing initiatives; conducting research on project management topics and contributing to reports and summaries.

Required Qualifications:
The required qualifications for the Project Management Support Officer position include:

• A Bachelor’s degree (or equivalent) in any discipline with at least 2 years of relevant experience, or a Master’s degree (or equivalent) in any discipline with no prior experience.
• Proficiency in collaboration and productivity tools such as MS Office and G-Suite is essential.
• Experience in project management or related areas is required, with a preference for candidates who have worked in multicultural environments or UN system organizations in developing countries.
• A globally recognized professional certificate or membership in Project Management is desired but not mandatory.

Educational Background:
Candidates must possess a Bachelor’s degree (or equivalent) in any discipline, with at least 2 years of relevant experience, or a Master’s degree (or equivalent) in any discipline with no prior experience. This educational background ensures that candidates have a foundational understanding of project management principles and practices. Additionally, a globally recognized professional certificate in Project Management is desired, indicating a commitment to professional development and expertise in the field.

Experience:
The position requires relevant experience in project management or related areas. Candidates should demonstrate proficiency in the use of collaboration and productivity tools, such as MS Office and G-Suite, as well as web-based management systems. Experience working in multicultural environments or within UN system organizations in developing countries is preferred, as is experience in development or humanitarian contexts. This level of experience is crucial for effectively navigating the complexities of project management in diverse settings.

Languages:
Fluency in English and Filipino is required for this position. Candidates must demonstrate strong communication skills in both languages to effectively engage with stakeholders and contribute to project success. Proficiency in additional languages may be considered an asset but is not mandatory.

Additional Notes:
The position is classified as an Associate level role (ICS 08) and is offered under an Individual Contractor Agreement (ICA) as a LICA - Specialist - Regular contract. The contract duration is open-ended, subject to project requirements, availability of funds, and satisfactory performance. UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from candidates of diverse backgrounds, including women, indigenous and racialized communities, and individuals with disabilities. The organization conducts background checks on all final candidates to ensure a safe and respectful working environment.