WHO Team Associate

Job Posting Organization:
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO's mission is to promote health, keep the world safe, and serve vulnerable populations. The organization operates in over 150 countries and has a workforce of more than 7,000 employees. WHO's work encompasses a wide range of health issues, including disease prevention, health promotion, and emergency response, with a focus on building the capacity of member states to manage health emergencies effectively.

Job Overview:
The WHO Team Associate position is integral to the World Health Emergencies (WHE) Programme, which aims to enhance the capacity of member states to manage health emergency risks and coordinate international health responses during outbreaks. The role involves overseeing information flow, managing correspondence, and providing administrative support to ensure the smooth operation of the WHE Programme. The associate will be responsible for liaising with various stakeholders, maintaining schedules, and ensuring compliance with WHO administrative procedures. This position requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently while maintaining a high level of discretion and professionalism.

Duties and Responsibilities:
The duties and responsibilities of the WHO Team Associate include overseeing and monitoring information flow related to International Health Regulations (IHR), ensuring timely follow-up on requests for information, managing the supervisor's calendar, and coordinating office space requirements. The associate will draft correspondence, analyze incoming requests, and ensure compliance with WHO standards for technical reports. Additionally, the role involves assisting in human resource and procurement processes, monitoring project budgets, and managing information and meeting administration. The associate will also make travel arrangements for the supervisor and provide support for emergency activities as needed.

Required Qualifications:
Candidates must have completed secondary school education, with a relevant university degree considered an asset. Essential qualifications include at least five years of relevant work experience in secretarial or administrative positions, preferably within WHO or the UN system. Strong organizational skills, proficiency in office software, and knowledge of WHO administrative rules are crucial. The ability to multitask, exercise discretion, and communicate effectively with diverse stakeholders is also required.

Educational Background:
The educational background required for this position includes a completed secondary school education as a minimum. A relevant university degree is desirable and may enhance a candidate's application. Candidates must demonstrate a strong understanding of administrative procedures and practices, particularly within an international organization context.

Experience:
The position requires a minimum of five years of relevant work experience in administrative or secretarial roles. Experience within the WHO or UN system is highly desirable, as it provides familiarity with the organization's operational and administrative frameworks. Candidates should have a proven track record of managing multiple tasks and responsibilities effectively, demonstrating the ability to work independently and under pressure.

Languages:
Expert knowledge of English is essential for this position. Proficiency in additional languages may be considered an asset, particularly languages relevant to the regions in which WHO operates. Strong communication skills in both written and spoken forms are necessary to interact effectively with diverse stakeholders.

Additional Notes:
The position offers an attractive remuneration package, including an annual net base salary starting at PHP 876,102, subject to mandatory deductions for pension contributions and health insurance. Staff members are entitled to 30 days of annual leave. The vacancy notice may be used to fill other similar positions at the same grade level. Candidates under serious consideration will be contacted, and a written test or video assessment may be part of the screening process. WHO is committed to diversity and inclusion, encouraging applications from women, persons with disabilities, and nationals of underrepresented member states. The position is subject to local recruitment, and candidates must confirm their vaccination status as required by WHO before undertaking assignments.