Senior Supply Chain Associate

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include 173 member states and offices in over 100 countries. The organization aims to promote humane and orderly migration for the benefit of all, ensuring that migration is safe, orderly, and dignified. IOM's mission includes providing humanitarian assistance, supporting sustainable development, and addressing the challenges of migration in a globalized world. The Manila Supply Chain Unit (MSCU) is part of the Supply Chain Division of IOM, based at the Global Shared Services Centre in Manila, which provides advisory, back-office, global warehouse operations, and field procurement support services for IOM projects implemented worldwide. MSCU plays a crucial role in ensuring compliance with IOM regulations in procurement processes conducted by Missions and Offices globally.

Job Overview:
The Senior Supply Chain Associate position is integral to the Procurement Compliance and Training Team within the MSCU. The role involves conducting complex procurement compliance reviews, providing technical analyses and recommendations, and supporting procurement risk management and quality assurance activities. The Senior Supply Chain Associate will serve as a senior technical resource on procurement compliance matters, ensuring the consistent application of IOM procurement policies and procedures globally. This position requires a proactive approach to coordinating the allocation, tracking, and prioritization of assigned Procurement Process Review (PPR) cases, while also providing functional guidance to team members to maintain consistency, quality, and compliance with established review standards and service delivery requirements. The role emphasizes the importance of analytical assessments, preparation of Procurement Review Summaries, and the provision of technical observations and recommendations to promote adherence to IOM procurement policies.

Duties and Responsibilities:
The Senior Supply Chain Associate will be responsible for a wide range of duties including: conducting procurement compliance reviews, providing technical advice on procurement policy interpretation, supporting the MSCU Head in promoting consistent application of procurement policies, analyzing procurement review findings, contributing to the development of quality control mechanisms, conducting due diligence reviews of procurement cases, coordinating timely completion of PPRs, assessing the quality of procurement submissions, identifying deviations and recommending corrective actions, conducting risk and value analyses of procurement cases, supporting internal and external audit activities, compiling and reporting procurement review statistics, providing technical guidance and capacity-building support to IOM Missions, developing and delivering procurement compliance training, maintaining accurate records of all PPR reviews, coordinating day-to-day operations of the PPR Team in the absence of the Team Lead, and undertaking duty travel as required.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Business Administration, Logistics, Management, or a related field from an accredited academic institution with five years of relevant professional experience; or a High School diploma with seven years of relevant professional experience. Certification in procurement, such as CIPS or an equivalent qualification, is desirable. Candidates should demonstrate knowledge of procurement compliance review, procurement risk management, and quality assurance principles, along with strong analytical and problem-solving skills. The ability to interpret and apply procurement policies in complex operational environments is essential, as is the capacity to provide technical guidance and mentor colleagues.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in Business Administration, Logistics, Management, or a related field from an accredited institution recognized by the UNESCO World Higher Education Database. Alternatively, candidates with a High School diploma must have seven years of relevant professional experience. Certification in procurement, such as CIPS or an equivalent qualification, is considered an asset.

Experience:
A minimum of five years of progressively responsible experience in procurement, contract management, supply chain management, or related areas is required. Experience conducting procurement compliance reviews, risk assessments, and quality assurance activities is advantageous. Additionally, a minimum of three years of professional experience within the UN common system or in an international public organization is preferred. Familiarity with enterprise resource planning (ERP) systems in purchasing and/or supply chain management is also beneficial.

Languages:
Proficiency in English is mandatory, as it is the working language of IOM. Knowledge of additional languages is considered an asset, particularly languages relevant to the regions where IOM operates, as this can enhance communication and collaboration with diverse stakeholders.

Additional Notes:
This position is subject to funding confirmation and may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible for appointment in a similar position for a period of 24 months. Appointment is contingent upon certification of medical fitness, accreditation, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy on conduct incompatible with its aims and objectives, including discrimination and harassment. The organization does not charge any fees during the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.