Senior Supply Chain Assistant

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include 173 member states and operates in over 100 countries worldwide. The organization aims to promote humane and orderly migration for the benefit of all, ensuring that migration is safe, orderly, and dignified. IOM's mission is to assist in the management of migration, provide humanitarian assistance, and support the development of migration policies that respect human rights and promote social and economic development.

Job Overview:
The Senior Supply Chain Assistant will play a crucial role in supporting the coordination and strategic implementation of supply chain activities across various functions including procurement, fleet management, warehouse operations, asset management, and facilities management. This position is vital for ensuring that the supply chain operations align with IOM's overarching strategy, objectives, and policies. The successful candidate will work closely with the Supply Chain Officer and other relevant units within the country office to facilitate effective supply chain management that supports IOM's humanitarian efforts in the Philippines. The role involves assisting in the planning of supply chain strategies, developing standard operating procedures (SOPs), and contributing to the preparation and implementation of procurement instructions that comply with IOM's guidelines. Additionally, the Senior Supply Chain Assistant will be responsible for maintaining systems and procedures for procurement, documentation, storage, and warehousing, ensuring that all supply chain activities are conducted efficiently and transparently.

Duties and Responsibilities:
The Senior Supply Chain Assistant will be responsible for a comprehensive set of duties including: coordinating and organizing procurement requisitions for medium to high-value items, overseeing supply chain activities in collaboration with internal and external stakeholders, supporting procurement planning, conducting data collection and analysis related to supply chain operations, preparing payment requests and ensuring timely payments to vendors, managing the Mission asset inventory list, monitoring vendor documentation and performance, ensuring accurate documentation of logistics-operations" style="border-bottom: 1px dotted #007bff !important;">logistics operations, providing guidance and training to direct reports, developing key performance indicators (KPIs) for supplier performance, and supporting the implementation of ethical practices in accordance with the UN Code of Conduct. The role also includes performing any other duties as assigned by the Supply Chain Officer.

Required Qualifications:
Candidates must possess a Bachelor’s degree in business administration, management, purchasing and supply, or a related field from an accredited institution, along with a minimum of 5 years of relevant experience. Alternatively, a High School Diploma with seven years of relevant experience is acceptable. A CIPS Level 3 Certificate is considered an added advantage. The position requires a strong understanding of supply chain management principles and practices, particularly in the context of humanitarian operations.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in a relevant field such as business administration, management, or supply chain management. Candidates with a High School Diploma must have extensive experience in the relevant fields to qualify. Additional certifications such as CIPS Level 3 are beneficial and may enhance a candidate's profile.

Experience:
The ideal candidate should have a minimum of 5 years of cumulative or continuous professional experience in the not-for-profit, UN, or humanitarian sectors, with a specific focus on procurement, fleet management, and inventory management. Experience in stakeholder management, tender management, and supplier negotiations is also essential. Candidates should demonstrate a proven track record in managing procurement processes from initiation to completion, including the ability to track and close orders effectively.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within the organization. Knowledge of additional languages may be considered an asset, particularly if they are relevant to the operational context of the IOM in the Philippines.

Additional Notes:
This position is full-time and may involve working in a dynamic and challenging environment. The Senior Supply Chain Assistant will be expected to adhere to IOM's policies and procedures while promoting ethical practices in supply chain management. The role may require occasional travel within the Philippines to support various missions and operations. Compensation and benefits will be commensurate with the candidate's qualifications and experience.