Fleet Management Consultant

Job Posting Organization:
The job posting organization is the United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA). Established in 1949, UNRWA provides assistance and protection to millions of Palestine refugees. The agency operates in five fields: Jordan, Lebanon, Syria, the West Bank, and Gaza. UNRWA's mission is to help Palestine refugees achieve their full potential in human development, while also providing them with essential services such as education, healthcare, and social services. The organization employs thousands of staff members across its various operations, working tirelessly to support the needs of the refugee population.

Job Overview:
The Fleet Management Consultant will play a crucial role in developing a standardization plan for the Agency-wide fleet, which includes establishing and maintaining fleet performance dashboards and reporting mechanisms. The consultant will be responsible for developing policies and procedures to monitor fleet Key Performance Indicators (KPIs) and will support the deployment of new fleet tools. The position is based at the headquarters in Amman and is expected to last for six months. The consultant will work closely with various stakeholders to ensure that fleet operations are optimized for efficiency and sustainability, while also ensuring compliance with safety policies and procedures.

Duties and Responsibilities:

• Develop and maintain fleet policies, procedures, standards, and operational guidelines. Lead fleet planning exercises, including acquisition, replacement, disposal, and standardization initiatives. Define vehicle allocation methodologies and fleet establishment requirements. Support annual budgeting and forecasting for fleet-related expenditures. Promote fleet optimization and long-term sustainability strategies.
• Establish and maintain fleet performance dashboards and reporting mechanisms. Monitor utilization rates, vehicle availability, downtime, fuel efficiency, and operational performance. Analyze trends and identify underutilized or excess fleet assets. Produce monthly, quarterly, and annual fleet performance reports for management. Develop and monitor fleet KPIs across all field operations.
• Monitor implementation of preventive and corrective maintenance programs. Review maintenance costs, vehicle reliability, and workshop performance indicators. Ensure accurate vehicle asset records throughout the asset lifecycle. Support development of vehicle replacement plans based on age, mileage, condition, and operational requirements. Provide technical guidance on vehicle specifications and maintenance standards.
• Establish fuel management standards and monitoring systems. Monitor fuel consumption and cost-efficiency across all locations. Analyze fuel variances and identify irregularities or potential control weaknesses. Recommend measures to reduce operational costs and improve fleet efficiency. Support implementation of fuel monitoring technologies and reporting tools.
• Develop and monitor compliance with fleet safety policies and procedures. Review accident reports, investigate trends, and monitor implementation of corrective actions. Ensure compliance with vehicle registration, insurance, licensing, and roadworthiness requirements. Coordinate fleet audits, compliance reviews, and implementation of audit recommendations. Promote driver safety programs and risk mitigation initiatives.
• Oversee fleet information systems, telematics, GPS tracking, and reporting platforms. Ensure data integrity and accuracy of fleet records across field offices. Develop analytical tools and visual dashboards to support decision-making. Promote digitalization and automation of fleet management processes. Assess and implement innovative fleet technologies and best practices.
• Serve as the HQ focal point for fleet management across field operations. Provide technical advice and support to field fleet focal points and management. Develop training materials, SOPs, and operational guidance documents. Conduct fleet reviews, support missions, and capacity-building initiatives. Facilitate knowledge sharing and dissemination of best practices across the organization.

Required Qualifications:
Minimum Qualifications: A first university degree from an accredited educational institution in Mechanical Engineering, Business Administration, Supply Chain Management, or a related field. A minimum of six years of responsible and relevant work experience in mechanical engineering, supply/transport operations, as well as management experience, especially staff management. Professional Qualifications: Knowledge of personal computer applications. Knowledge of automotive engineering. Desirable Qualifications: Thorough knowledge of local traffic rules and regulations. Possess a valid driving license.

Educational Background:
The position requires a first university degree from an accredited educational institution in a relevant field such as Mechanical Engineering, Business Administration, or Supply Chain Management. This educational background is essential to ensure that the candidate has the necessary theoretical knowledge and practical skills to effectively manage fleet operations and implement the required policies and procedures.

Experience:
The candidate must have a minimum of six years of responsible and relevant work experience in mechanical engineering, supply/transport operations, and management experience, particularly in staff management. This level of experience is crucial for understanding the complexities of fleet management and for leading initiatives that optimize fleet performance and sustainability.

Languages:
Very good knowledge of written and spoken English and Arabic is mandatory for this position. Proficiency in both languages is essential for effective communication with diverse stakeholders and for the preparation of reports and documentation.

Additional Notes:
The incumbent of the assignment might be required to carry out local market research to identify local potential suppliers, as well as conduct field local market visits to assess the capabilities of local suppliers. The position is full-time and is expected to last for six months. The remuneration for this position is JOD 1,190.43 per month. It is important to note that the United Nations does not charge a fee at any stage of the recruitment process, including application, interview, or training. Additionally, the organization does not concern itself with information on applicants’ bank accounts.