Senior Documents Management Assistant

Job Posting Organization:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda and promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system. UNEP serves as an authoritative advocate for the global environment and was established following the 1992 Earth Summit in Rio de Janeiro, where world leaders agreed on a comprehensive strategy for sustainable development. The Secretariat of the Convention on Biological Diversity (CBD), which is administered by UNEP, is located in Montreal, Canada. UNEP operates in multiple countries and employs a diverse workforce dedicated to environmental issues.

Job Overview:
The Senior Documents Management Assistant will play a crucial role in managing translation requests and overseeing translation processes for parliamentary documents and publication materials of the Secretariat. This position requires the incumbent to lead and coordinate teams responsible for translation management, ensuring that all work is conducted in accordance with the United Nations' official languages. The incumbent will also manage rosters of freelance translators, monitor translation work, provide expert assistance in costing, and maintain the status of translation assignments. Additionally, the role involves performing research on translation tools, overseeing terminology work, preparing document templates, and assisting with data analytics. The position is integral to ensuring the timely and accurate delivery of translated documents, which are essential for the operations of the Secretariat.

Duties and Responsibilities:
The duties and responsibilities of the Senior Documents Management Assistant include managing translation requests, leading translation teams, monitoring translation work, providing expert assistance in costing translation work, and maintaining contracts with external contractors. The incumbent will also perform research on translation tools, oversee terminology work, prepare document templates, assist with formatting queries, and identify reference materials for translation. Furthermore, the role involves collecting and analyzing data, preparing presentations and reports, and executing any other duties as required by the supervisor. The position requires a high level of professionalism, planning, and teamwork to achieve organizational goals.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A technical or vocational certificate in language studies is desirable. The position requires a minimum of ten years of progressively responsible experience in translation management or related documentation, with at least five years of experience in the use of translation tools. Supervisory experience of two years is desirable, along with work experience in an international organization or a multicultural environment. Experience in data analytics or a related area is also desirable.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. A technical or vocational certificate in language studies is considered an asset, indicating a preference for candidates with specialized training in language and translation.

Experience:
The position requires a minimum of ten years of progressively responsible experience in translation management or related documentation. Candidates should have at least five years of experience using translation tools and two years of supervisory experience is desirable. Experience in an international organization or in a multicultural and multilingual environment is also preferred, along with at least one year of experience in data analytics or a related area.

Languages:
English and French are the working languages of the United Nations Secretariat. For this position, proficiency in English is required at UN Level II for reading, writing, listening, and speaking. Knowledge of French is also beneficial and may enhance a candidate's application.

Additional Notes:
The appointment for this position is limited to the United Nations Environment Programme and is for an initial period of one year, which may be subject to extension based on the continued existence of the mandate and availability of funding. The position is subject to local recruitment, meaning that candidates must be recruited within the country or commuting distance of the office. Staff members are expected to move periodically to new functions in their careers, and the United Nations is committed to achieving gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply. The United Nations does not charge a fee at any stage of the recruitment process.