Auxiliar Administrativo y Financiero

Job Posting Organization:
The UNOPS Global Portfolios Office (GPO) is a significant entity within the United Nations system, established to bring together diverse expertise to help partners deliver impactful results worldwide. With operational hubs located in New York, Geneva, and Vienna, GPO leads multi-regional initiatives that focus on sustainable development, climate action, and peacebuilding, especially in challenging environments. The organization operates in over 130 countries, collaborating closely with major global partners, including governments, international financial institutions, and UN agencies. GPO provides a wide range of services, including project management, fund management, hosting services, and human resources support, all aimed at advancing the Sustainable Development Goals (SDGs).

Job Overview:
The position of Auxiliar Administrativo y Financiero is crucial for providing administrative, financial, and logistical support to the UNODC projects and activities in Bolivia. The role is designed to ensure the optimal organization of budgetary, administrative, and financial information related to the projects, thereby facilitating the effective execution of resources. The Auxiliar will be responsible for maintaining accurate records, managing documentation, and supporting the operational efficiency of the office. This includes tasks such as budget tracking, document management, travel logistics, and compliance with institutional procedures. The position is entry-level, making it suitable for individuals looking to start their careers in administrative and financial support within an international organization.

Duties and Responsibilities:
The Auxiliar Administrativo y Financiero will have a comprehensive set of responsibilities, including but not limited to:

• Providing administrative and financial support for project execution, including tracking the organization of files and documents related to budget execution, disbursements, payments, and financial obligations.
• Managing the office's filing system and maintaining accurate records and reports, such as attendance logs, invoices, and supply inventories.
• Assisting in the logistical coordination of meetings, workshops, travel, and events, ensuring all arrangements are made efficiently.
• Supporting the management of office supplies and inventory, including assisting in procurement activities when necessary.
• Managing travel logistics for staff, including making reservations and obtaining necessary security" style="border-bottom: 1px dotted #007bff !important;">security clearances.
• Contributing to the overall operational efficiency of the office by ensuring timely and accurate management of administrative processes and documentation.

Required Qualifications:
Candidates must possess a secondary education diploma (or equivalent) with at least three years of relevant experience, or a university degree (Bachelor's or equivalent) in Business Administration, Auditing, Commercial Engineering, or related fields with no prior experience required. Relevant experience in administrative and financial support, including budget organization, financial reconciliations, payment management, and record-keeping is essential. Experience in international organizations, cooperation agencies, or public and private institutions is desirable. Proficiency in collaboration and productivity tools such as MS Office and G-Suite is valued.

Educational Background:
The educational requirements for this position include either a secondary education diploma with three years of relevant experience or a university degree in a related field such as Business Administration, Auditing, or Commercial Engineering. This educational background is critical for understanding the administrative and financial processes necessary for the role.

Experience:
The position requires relevant experience in administrative and financial support, particularly in document management and logistical support. Candidates should have experience with budget organization, financial reconciliations, payment management, and related activities. While three years of experience is required for candidates with a secondary education, those with a university degree are not required to have prior experience. Desirable experience includes working with international organizations or agencies and familiarity with productivity tools and web-based management systems.

Languages:
Proficiency in Spanish is mandatory, as it is the primary language of communication within the organization. An intermediate level of English is desirable, which would enhance communication with international partners and stakeholders.

Additional Notes:
The position is classified as entry-level and falls under the ICA - LICA - Support - Regular contract type, with a contract level of LICA

• The contract duration is until December 31, 202
• The application deadline is set for September 28, 202
• UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from a wide range of candidates, including women and individuals from underrepresented groups. The organization has a zero-tolerance policy for sexual exploitation and abuse, and background checks are conducted for all final candidates.