E T Temporary

Job Posting Organization:
The World Bank is a global development cooperative established to provide financial and technical assistance to developing countries. Founded in 1944, it consists of two main entities: the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). The organization is owned by 189 member countries and is the largest development bank in the world, focusing on providing loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries. The World Bank aims to coordinate responses to regional and global challenges, with a mission to foster sustainable growth, job creation, poverty reduction, and good governance. The organization operates in various regions, including the Middle East and North Africa, where it serves 22 countries, with a significant focus on economic and social inclusion and professional excellence. The World Bank values diversity and teamwork, and it is committed to creating a supportive work environment.

Job Overview:
The E T Temporary position at the World Bank in Djibouti is designed for individuals looking to contribute to the organization's mission of addressing development challenges. The role involves a variety of administrative and resource management tasks that support the Global Practices (GPs) and ensure efficient operations within the office. The ETT will be responsible for liaising with vendors, managing resource usage, and providing logistical support for missions and meetings. This position requires a proactive approach to problem-solving and the ability to manage multiple tasks effectively. The successful candidate will play a crucial role in facilitating communication and coordination among team members and external stakeholders, thereby contributing to the overall success of the World Bank's initiatives in the region.

Duties and Responsibilities:
The Extended Term Temporary (ETT) will perform a range of functions, including but not limited to: serving as the primary liaison for vendors and assisting them with inquiries related to payments; facilitating the identification of accrual amounts and ensuring timely follow-up with vendors for invoice submissions; supporting the creation of purchase orders and vendor registration; documenting relevant supporting elements for resource management monitoring; monitoring and reporting on resource usage; coordinating with various Global Practices and team members to ensure efficient use of charge codes and supporting documents; liaising with the Resource Management team based in Cairo and other relevant units to ensure satisfactory scorecards; assisting Global Practices with administrative, mission, and logistical support; handling mission planning and preparation; scheduling and coordinating meetings, appointments, and travel arrangements with external stakeholders; preparing and distributing meeting agendas, minutes, and other relevant documents; maintaining and organizing files, records, and documentation; supporting Global Practices in their day-to-day activities during missions; offering administrative support in facilities, administration, procurement, and finance as needed; assisting with recruitment processes and coordinating logistics for high-level visits; and providing backup support to the program assistant in their absence.

Required Qualifications:
Candidates must possess a Bachelor's degree in Business Administration, Management, or a related field. Proven experience in resource management and administrative support is essential. Strong organizational and multitasking skills are required, along with excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and other relevant software is necessary. Fluency in English is mandatory, and proficiency in French is preferred, as it will enhance communication within the diverse team and with stakeholders.

Educational Background:
The position requires a Bachelor's degree in Business Administration, Management, or a related field. This educational background provides the foundational knowledge necessary for effective resource management and administrative support, which are critical components of the role.

Experience:
Candidates should have proven experience in resource management and administrative support. This experience is vital for performing the various tasks associated with the position, including vendor liaison, resource monitoring, and logistical coordination. The ability to manage multiple responsibilities and work effectively in a team-oriented environment is crucial.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the World Bank. Proficiency in French is preferred, as it will facilitate better interaction with local stakeholders and enhance the effectiveness of the role in the Djibouti office.

Additional Notes:
The position is a local recruitment opportunity, meaning that preference will be given to applicants authorized to work in Djibouti. The term duration for this position is one year, with the possibility of extension based on performance and organizational needs. The World Bank is committed to diversity and inclusion, ensuring that all qualified applicants receive equal consideration without discrimination based on gender, race, ethnicity, religion, sexual orientation, or disability. The ETT will report to the Joint Resident Representative of the World Bank Group Djibouti Office, and the role is designed to empower individuals to take initiative and hold themselves accountable for results.