Business Support Senior Administrative Assistant

Job Posting Organization:
IDB Invest is the private sector arm of the IDB Group, dedicated to supporting the sustainable development of Latin America and the Caribbean through private sector initiatives. Established to finance, structure, and mobilize capital for companies and projects that promote economic growth, resilience, and long-term development, IDB Invest operates in 26 countries across four geographic regions and three industry verticals: Infrastructure and Energy, Financial Institutions, and Corporates. With a capitalization of $3.5 billion from its shareholders, IDB Invest is enhancing its capacity to mobilize private capital and scale development impact in the region, focusing on originating high-quality assets and structuring innovative financial solutions.

Job Overview:
The position of Senior Administrative Assistant is crucial for supporting the Legal Department's operations at IDB Invest. The role requires a detail-oriented, analytical, and proactive individual who will assist in resource planning, operational coordination, financial monitoring, and administrative execution. The Senior Administrative Assistant will work within the Legal Operations team, which is responsible for optimizing non-legal aspects of the Legal Department's functioning. This includes process improvement, technology solutions, financial management, data analysis, vendor management, and strategic planning. The aim is to enable legal professionals to focus on their legal work while ensuring that the department operates efficiently and aligns with organizational goals. The Legal Department provides comprehensive legal support throughout the transaction cycle, advising management and the board on all legal matters related to IDB Invest.

Duties and Responsibilities:
The Senior Administrative Assistant will coordinate various administrative, budgetary, operational, and process improvement activities to ensure effective workflow within the Legal Department. Key responsibilities include executing day-to-day administrative functions, managing office logistics and records, supporting budget monitoring and financial transactions, assisting in legal procurement and vendor management, integrating inputs for the Department's annual budget, and supporting human resource actions such as recruitment and performance management. The role also involves designing and implementing process improvements, providing guidance on administrative policies, managing travel arrangements, and preparing documents and reports. The assistant will play a vital role in enhancing the efficiency of team support and service delivery within the Legal Department.

Required Qualifications:
Candidates must possess an Associate Degree in business administration or a related field relevant to the responsibilities of the role. Additionally, at least 4 years of progressive experience in administrative or legal operations is required. Proficiency in both Spanish and English, spoken and written, is mandatory, while knowledge of French and Portuguese is considered an asset. Candidates should demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively in a team environment.

Educational Background:
The educational requirement for this position is an Associate Degree in business administration or a related field that aligns with the responsibilities of the role. This educational background is essential for understanding the administrative and operational functions required in a legal context.

Experience:
The position requires a minimum of 4 years of progressive experience in administrative roles, particularly within legal operations. This experience should demonstrate the candidate's ability to manage administrative tasks effectively and support legal professionals in their work.

Languages:
Proficiency in Spanish and English is required for this position, both spoken and written. Additional knowledge of French and Portuguese is preferable, enhancing the candidate's ability to communicate in a multilingual environment.

Additional Notes:
The position is offered as an international staff contract for an initial duration of 36 months, with the possibility of renewal upon mutual agreement. The IDB Group provides a competitive compensation package, including a net-of-tax annual salary, generous leave policies, comprehensive health insurance, and a defined benefit pension plan. Employees also receive support for relocation and visa applications, access to health services, professional development opportunities, and various office amenities. The role is primarily on-site, with occasional flexibility for teleworking. The IDB Group fosters a culture of inclusion and belonging, encouraging individuals from diverse backgrounds to apply and ensuring reasonable accommodations for candidates with disabilities during the interview process.