Senior Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank that was established in 196

• Its mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region. ADB is headquartered in Manila, Philippines, and is owned by 69 members, with 50 of those members from the region. The organization employs a diverse workforce and is committed to fostering an inclusive environment where all employees are treated with respect and given equal opportunities. ADB works collaboratively with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard the planet.

Job Overview:
The Senior Operations Assistant position is situated within the Special Initiatives and Funds division of the Office of Markets Development and Public-Private Partnership at ADB. The role is crucial for providing operational support to project teams and handling administrative responsibilities for the Director of OMSF and other designated Technical International staff. The incumbent will be responsible for assisting in the implementation and administration of technical assistance (TA) projects, managing daily operations, and coordinating administrative activities. This includes tasks such as consultant recruitment, contract management, claims processing, and maintaining project records. The Senior Operations Assistant will also engage in research activities related to the public-private partnership (PPP) business environment across developing member countries, contributing to the creation and maintenance of a PPP database, and ensuring compliance with ADB's standards in all documentation and correspondence.

Duties and Responsibilities:
The duties and responsibilities of the Senior Operations Assistant include: assisting in the implementation and administration of TA and the Asia Pacific Project Preparation Facility (AP3F); managing consultant recruitment, contract management, and claims processing; maintaining and updating project records in relevant systems; assisting in the administration of budget and transaction advisory services fee pools; conducting research on the PPP business environment; creating and maintaining databases; drafting documents and presentation materials; ensuring timely preparation and submission of correspondence and reports; providing front-desk support for OMSF operations; coordinating supervisors' schedules and arranging appointments and meetings; organizing office filing systems and maintaining adequate stocks of office supplies; providing backup support to other operations assistants; and performing other duties as assigned.

Required Qualifications:
Candidates for the Senior Operations Assistant position must possess a Bachelor's degree in business administration, social science, or a related field. They should have at least 5 years of relevant work experience and demonstrate proficiency in Office 365 and other standard software commonly used in multilateral organizations. Strong memo composition and editing skills are essential, along with excellent time management abilities to prioritize tasks and meet deadlines. Candidates must also exhibit good composure and the ability to maintain confidentiality when handling sensitive information. The role requires effective communication and collaboration skills, particularly in a multicultural environment, and proficiency in written and verbal English is mandatory.

Educational Background:
The educational background required for this position includes a Bachelor's degree in business administration, social science, or other related fields. This foundational education is critical for understanding the operational and administrative functions required in a multilateral development bank setting.

Experience:
The position requires at least 5 years of relevant work experience. This experience should ideally be in roles that involve operational support, project administration, or similar functions within a multilateral organization or a related field. Candidates should have a proven track record of managing multiple tasks and projects effectively.

Languages:
Proficiency in written and verbal English is mandatory for this position. While not explicitly stated, knowledge of additional languages may be considered an asset, particularly languages relevant to the Asia-Pacific region, as ADB operates in a diverse cultural environment.

Additional Notes:
This appointment is a fixed-term position with the option to renew, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. After the initial period, ADB may choose to renew the appointment for an additional 3 years based on various factors, including the staff's performance and the organization's needs. The position is not convertible to a regular appointment, and ADB offers a competitive salary and comprehensive benefits package, including retirement plans, medical and health benefits, paid leave, and staff development opportunities. ADB encourages applications from all qualified candidates, particularly women, and is committed to creating an inclusive work environment.