Accounting Specialist

Job Posting Organization:
SHAPE, the Strategic Headquarters for Allied Command Operations, is a key component of NATO's military structure. Established to support the Allied Command Operations, SHAPE plays a crucial role in ensuring the effective coordination and execution of military operations across member nations. The organization is dedicated to maintaining peace and security" style="border-bottom: 1px dotted #007bff !important;">security through collective defense and crisis management. SHAPE operates with a diverse workforce, comprising personnel from various NATO member countries, and is committed to fostering an inclusive and collaborative work environment. The Finance and Acquisition Directorate within SHAPE is responsible for overseeing financial operations and ensuring compliance with NATO regulations, thereby contributing to the overall mission of the organization.

Job Overview:
The Accounting Specialist position at SHAPE is a temporary role that is essential for supporting the finance and accounting activities related to the Special Operations Forces Command (SOFCOM). The incumbent will be responsible for managing cash flow, treasury functions, and ensuring accurate financial reporting. This role requires a proactive approach to problem-solving and the ability to work in a fast-paced international environment. The Accounting Specialist will report directly to the Section Head of Centralized Finance & Accounting and will play a pivotal role in maintaining the integrity of financial records and ensuring compliance with NATO financial regulations. The position is designed for individuals who possess a valid NATO security clearance or have previously held one, emphasizing the importance of security and trust in this role.

Duties and Responsibilities:
The Accounting Specialist will undertake a variety of responsibilities, including but not limited to: providing expertise in SOFCOM cash management and finance activities; facilitating the timely processing of financial transactions; contributing to the revision of business processes and workflows; serving as a Subject Matter Expert for team members; identifying and escalating operational discrepancies; maintaining official accounts; advising budget holders on the status of their accounts; analyzing financial data for audits; preparing desk finance and accounting guidance; responding to formal inquiries; monitoring budget execution; supervising reconciliations of reimbursable accounts; liaising with HRM finance sections; coordinating financial matters related to IPSAS; and operating ERP modules for financial transactions. The role requires a high level of attention to detail and the ability to manage multiple tasks effectively.

Required Qualifications:
Candidates must possess professional experience in finance, business management, accounting, or economics, with at least three years of experience as a user or analyst of financial ERP modules. A broad understanding of account analysis, cash flow forecasting, and financial controls is essential. Additionally, candidates should have experience with office automation software, particularly spreadsheets, and demonstrate strong analytical skills. The ability to work independently and as part of a team is crucial, along with a commitment to maintaining high ethical standards in financial management.

Educational Background:
The position requires higher secondary education and completed vocational training in economics, accounting, business administration, public administration, finance, or management. Candidates with a secondary education and advanced vocational training leading to professional accreditation will also be considered, provided they have five years of relevant experience. A university degree or postgraduate diploma in Accounting, Finance, Management, or a related field is desirable and may enhance a candidate's application.

Experience:
Candidates should have a minimum of three years of relevant professional experience in finance or accounting roles. Experience with financial ERP systems and a strong background in financial analysis and reconciliation are critical. The role also requires familiarity with public or private sector financial practices and the ability to draft financial procedures and reports. Candidates with extensive experience in financial management within international organizations will be given preference.

Languages:
Proficiency in English is mandatory, with a required language skill level of SLP 3232 (listening, speaking, reading, and writing). Knowledge of additional languages may be considered an asset but is not mandatory for this position.

Additional Notes:
The position is a temporary role with a contract duration until December 31, 2026, with the possibility of extension. The work schedule is 38 hours per week, and employees are entitled to 2.5 paid days of leave for each month worked. The role offers a fulfilling working atmosphere within an international military community. The salary for temporary personnel is specified in their contracts and is exempt from taxation in Belgium. A benefits package is provided, including a pension contribution, basic medical and accident insurance, and potential allowances for dependent children. Candidates with valid NATO or national security clearance will receive priority consideration for this position.