Programme Associate

Job Posting Organization:
UN Women was established in July 2010 as the United Nations Entity for Gender Equality and the Empowerment of Women. The organization was created as part of the UN reform agenda to consolidate resources and mandates for greater impact in promoting gender equality and women's empowerment. UN Women merges and builds on the work of four previously distinct parts of the UN system that focused on gender issues. The organization operates globally, with a particular focus on the Asia-Pacific region, addressing challenges related to gender equality and women's empowerment. UN Women has a mission to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The Regional Office for Asia and the Pacific (ROAP) works across 42 countries, implementing high-quality programming and supporting UN Women’s offices and UN Country Teams in 24 countries across the region.

Job Overview:
The Programme Associate position at UN Women involves providing support to the Programme Team in the development and implementation of effective programmes that align with UN Women’s rules and regulations. The role includes contributing to research, financial management, and programme implementation, as well as providing operational, administrative, and programmatic support. The Programme Associate will work closely with various teams within the Regional Office, Country Offices, and UN Women Headquarters to resolve complex finance-related issues and facilitate the exchange of information. The position is integral to the successful execution of the 'PROTECT' project, which aims to address the vulnerabilities of women migrant workers in ASEAN countries, particularly in Cambodia and Thailand. The Programme Associate will play a key role in ensuring that the project meets its objectives and adheres to the standards set by UN Women.

Duties and Responsibilities:
The Programme Associate will be responsible for a variety of tasks, including:

• Providing administrative and logistical support for programme formulation and management, including preparing work plans, budgets, and proposals; offering technical guidance to Country Offices and executing agencies; preparing information for audits; and compiling data for documents and reports.
• Supporting financial management by creating projects in the Quantum system, preparing budget revisions, monitoring budget preparation, reviewing financial reports, processing payments, and maintaining internal expenditure control systems.
• Assisting with administrative support for the Programme Unit, which includes organizing meetings, workshops, and events; making travel arrangements; preparing public information materials; and providing guidance to Programme Assistants.
• Supporting resource mobilization efforts by preparing agreements, following up on contributions, and compiling information from various stakeholders.
• Facilitating knowledge building and sharing by synthesizing lessons learned and organizing training for office personnel and partners.
• Performing other duties as necessary for the efficient functioning of the office and organization.

Required Qualifications:
The position requires a completion of secondary education as a minimum, with a Bachelor’s degree in business or public administration being desirable. Candidates should possess strong administrative skills and the ability to execute administrative processes and transactions effectively. A good knowledge of programme management is essential, along with the ability to create, edit, and present information in clear formats. Strong financial and budgeting skills are necessary, as well as proficiency in IT skills and the ability to manage data and documents efficiently.

Educational Background:
Candidates must have completed secondary education, while a Bachelor’s degree in business or public administration is preferred. This educational background is crucial for understanding the administrative and programmatic aspects of the role and for effectively contributing to the Programme Team's objectives.

Experience:
Candidates should have at least 6 years of progressively responsible experience in administration or programme management/support if they have only completed secondary education. If they hold a Bachelor’s degree, a minimum of 3 years of relevant experience is required. Experience in a computer environment using multiple office software packages is essential, as is experience in supporting a team. Familiarity with a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:
Fluency in English and Thai is required for this position. Additionally, knowledge of another official UN language (such as French, Arabic, Chinese, Russian, or Spanish) is considered desirable, as it may enhance communication and collaboration within the international context of UN Women’s work.

Additional Notes:
The position does not have supervisory responsibilities and is focused on providing support within the Programme Unit. UN Women is committed to diversity and inclusion, ensuring that all employment decisions are based on qualifications and organizational needs. The organization has a zero-tolerance policy regarding conduct incompatible with its aims, including discrimination and harassment. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. Applicants must ensure that all sections of the application form are completed to avoid disqualification from the recruitment process.