International Operations Manager

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and has a mission to promote the rights of individuals to make informed choices about their reproductive health. The organization is committed to achieving the Sustainable Development Goals by 2030, particularly in areas related to family planning, maternal health, gender-based violence, and demographic change. UNFPA emphasizes the importance of human rights and seeks principled staff who can uphold these values in their work. The organization is currently involved in significant initiatives in Burundi, including the Population, Housing, Agriculture and Livestock Census, and works closely with national counterparts and partners to fulfill its mission.

Job Overview:
The International Operations Manager (IOM) plays a crucial role in ensuring the effective management and operational efficiency of the UNFPA Country Office in Burundi. Reporting directly to the Representative, the IOM is responsible for providing leadership and guidance on all aspects of office management and operations. This includes overseeing administrative staff, ensuring compliance with corporate policies, and facilitating program implementation by addressing the operational needs of various projects. The IOM is also a key member of the Country Senior Management Team, contributing to strategic decision-making and resource mobilization efforts. The position requires a proactive approach to managing office resources, fostering collaboration between operations and programs, and ensuring that the office meets its objectives in a rapidly changing environment.

Duties and Responsibilities:
The IOM's duties and responsibilities encompass a wide range of operational and administrative functions. Key responsibilities include:

• Ensuring the smooth functioning of the Country Office by providing operational support to the Representative and program teams.
• Overseeing staffing requirements and participating in review meetings to assess the operational capacities of implementing partners.
• Analyzing project inputs and ensuring compliance with corporate financial, procurement, and HR policies.
• Maintaining effective communication between the Country Office and regional/hq offices.
• Managing financial resources and ensuring adherence to financial controls.
• Supervising administrative staff and ensuring compliance with established procedures.
• Participating in UN inter-agency meetings to advocate for UNFPA's interests.
• Contributing to advocacy, policy dialogue, and resource mobilization efforts.
• Establishing a harmonious working environment and promoting a performance-based culture. 1
• Performing other job-related duties as assigned by the UNFPA Representative.

Required Qualifications:
Candidates must possess an advanced degree (Master’s) in business administration, public administration, finance, human resources, information technology, or a related field. Additionally, candidates should have at least five years of progressively responsible professional experience in administration, finance, or office management. A thorough understanding of UN Staff Rules and Regulations, HR management policies, financial rules, and procurement processes is essential. Strong analytical and leadership skills, along with excellent verbal and written communication abilities, are also required. Proficiency in current office software applications and corporate IT systems is necessary for this role.

Educational Background:
The educational background required for the International Operations Manager position includes an advanced degree (Master’s) in relevant fields such as business administration, public administration, finance, human resources, or information technology. This educational foundation is critical for understanding the complexities of office management and operations within the UN framework.

Experience:
The position requires a minimum of five years of progressively responsible professional experience in administration, finance, or office management. Candidates should demonstrate a strong track record of managing operational aspects of projects, ensuring compliance with corporate policies, and effectively leading teams. Experience in the UN system or similar international organizations is highly desirable, as it provides valuable insights into the operational challenges and requirements of such environments.

Languages:
Fluency in French is mandatory, along with a working knowledge of English. Knowledge of additional official UN languages, particularly Portuguese and/or Spanish, is considered an asset and may enhance a candidate's profile for this position.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other benefits. UNFPA is committed to providing a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. UNFPA promotes equal opportunities in terms of appointment, training, compensation, and selection for all candidates, regardless of personal characteristics. The selection process may involve background checks, medical clearance, and other administrative requirements.