Operations Associate, G-6, Temporary Position

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development. UNICEF is known for its inclusive culture and attractive compensation and benefits package, emphasizing the importance of building careers that contribute to the welfare of children and communities globally.

Job Overview:
The Operations Associate position at UNICEF Timor-Leste involves executing a variety of standardized administrative tasks, particularly in finance and procurement. This role is crucial for maintaining the credibility and reliability of UNICEF's service delivery, which directly impacts the team's reputation. The Operations Associate will work under the guidance of the Deputy Representative of Operations and will be responsible for tasks such as travel invoice processing, financial control support, event coordination, and general administrative duties. The position requires a thorough understanding of UNICEF's administrative and financial procedures, ensuring that all processes are executed efficiently and effectively to meet client needs and uphold the organization's standards.

Duties and Responsibilities:
The key functions of the Operations Associate include:

• Processing travel invoices and ensuring accuracy in financial documentation.
• Supporting financial control measures to maintain budget integrity.
• Coordinating events and conferences, including logistics and participant management.
• Performing general administrative duties to support the operations section.
• Acting as a liaison for the UNICEF Timor-Leste Country Office and its satellite office, facilitating communication and operational efficiency.
• Maintaining effective document management systems to ensure easy access to information.
• Contributing to the overall responsiveness of the team to client needs and enhancing the quality of process execution.

Required Qualifications:
Candidates must possess a minimum of secondary education in fields such as business administration, accounting, finance, public administration, logistics, or supply chain management. Proven skills in financial administration, invoice processing, budget monitoring, travel coordination, and effective document management are essential. The ability to work collaboratively and maintain partnerships is also crucial for success in this role.

Educational Background:
The educational requirement for this position is secondary education, with a focus on business administration, accounting, finance, public administration, logistics, supply chain management, or related fields. Higher education qualifications may be advantageous but are not mandatory.

Experience:
Candidates should have at least 6 years of relevant work experience in administration or related fields. Experience in financial administration, particularly in invoice processing and budget monitoring, is highly desirable. Familiarity with UNICEF's operational context, especially in development and humanitarian settings, will be considered an asset.

Languages:
Fluency in English is mandatory for this position. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is considered an asset, enhancing the candidate's ability to communicate effectively in a diverse environment.

Additional Notes:
This is a temporary position for a duration of 6 months, based in Dili, East Timor. The role is full-time and may involve working in a humanitarian context, requiring flexibility and adaptability. UNICEF promotes a diverse and inclusive workforce and encourages applications from all qualified candidates, including those with disabilities. The organization has a zero-tolerance policy for misconduct and is committed to safeguarding the rights of children. Selected candidates will undergo rigorous background checks and must meet medical clearance and vaccination requirements as part of the hiring process.