Finance and Budget Assistant

Job Posting Organization:
The Office of Supply Chain Management within the United Nations is responsible for overseeing various divisions including the Logistics Division, Procurement Division, and the Uniformed Capabilities Support Division. This office plays a crucial role in managing operational and policy matters related to support and reimbursement for military and police contingents deployed in UN field operations. The organization aims to ensure efficient supply chain management and operational support across the UN's various missions and departments, thereby enhancing the effectiveness of peacekeeping operations. The Department of Operational Support was established to provide advisory services to various entities within the UN Secretariat, ensuring that operational needs are met effectively and efficiently.

Job Overview:
The Finance and Budget Assistant position is integral to the Reimbursement Claims Management and Performance Section of the Uniformed Capabilities Support Division. The role involves providing comprehensive support in budget preparation, analysis, and monitoring expenditures against approved budgets. The incumbent will assist in the preparation of budget performance submissions and reports, ensuring accuracy and compliance with UN financial regulations. This position requires a proactive approach to managing financial data and collaborating with other finance and budget staff to ensure the integrity of financial databases. The Finance and Budget Assistant will also be responsible for calculating and validating various claims related to contingent personnel and equipment, thereby playing a key role in the financial operations of UN peacekeeping missions.

Duties and Responsibilities:
The Finance and Budget Assistant will undertake a variety of responsibilities including: supporting the review and preparation of medium-term plans and budget proposals; assisting managers in resource requirement elaboration; monitoring expenditures and preparing necessary adjustments; reviewing requisitions for goods and services; preparing budget performance submissions and reports; ensuring the integrity of financial databases; verifying accuracy of input data; coordinating with other finance staff; calculating and validating claims related to contingent personnel and equipment; preparing management information analysis and reports; maintaining up-to-date files; and providing guidance and training to other staff as needed. The role also involves drafting correspondence related to financial matters and ensuring compliance with UN policies and procedures.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of experience in finance, budget, accounting, or administrative services is required, with a reduction to five years for those holding a first-level university degree or higher. Experience in applying financial rules and regulations, as well as proficiency in Enterprise Resource Planning (ERP) systems related to finance and budgeting, is essential. Familiarity with Microsoft Office Suite, particularly Excel, Word, PowerPoint, SharePoint, and Microsoft Teams, is also required. Experience in processing complex claims and working with data analytics and visualization tools is desirable.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher may have their relevant experience requirement reduced, highlighting the importance of formal education in finance or a related field for this role.

Experience:
The position requires a minimum of seven years of relevant experience in finance, budget, accounting, or administrative services. This requirement is reduced to five years for candidates who possess a first-level university degree or higher. Candidates should have substantial experience in applying financial rules and regulations, as well as in using ERP systems related to finance and budgeting. Experience in processing complex claims and utilizing data analytics tools is also beneficial.

Languages:
English is the required working language for this position, with a minimum proficiency level of UN Level II in reading, writing, listening, and speaking. French is also a working language of the United Nations, but proficiency in French is not mandatory for this role. Candidates should refer to the UN Language Framework for detailed language proficiency requirements.

Additional Notes:
This position is initially for a period of one year and is funded by the Support Account for Peacekeeping Operations. The appointment is subject to the availability of the post or funds and budgetary approval. The position is subject to local recruitment, meaning that candidates must be recruited within the country or commuting distance of the office. Staff members recruited locally are not eligible for international recruitment benefits. The United Nations emphasizes the importance of diversity and inclusion in its recruitment process and is committed to providing reasonable accommodations for applicants with disabilities. The organization does not charge any fees at any stage of the recruitment process.