Finance Knowledge and Information Management Officer

Job Posting Organization:
The organization is focused on strengthening the Finance Department's capacity to manage and utilize financial information effectively. It aims to ensure that financial data is reliable, accessible, and well-governed, which is crucial for informed decision-making. The organization emphasizes the importance of digital innovation and efficient reporting processes to enhance the overall financial management system.

Job Overview:
The Finance Knowledge and Information Management Officer plays a critical role in enhancing the Finance Department's ability to manage, structure, and utilize financial information. This position is pivotal in ensuring that knowledge systems are reliable and that reporting processes are efficient. The officer is responsible for improving information accessibility, which is essential for informed decision-making. The role involves managing SharePoint environments, document repositories, and policy registers, which are vital for organizing and governing finance knowledge and data. Additionally, the officer coordinates key reporting cycles and supports management outputs, driving improvements in workflows through automation and digital tools, particularly within the Microsoft 365 suite. The officer also promotes good information management practices and supports learning and knowledge-sharing initiatives within the department. Furthermore, the role contributes to internal communication and departmental coordination, ensuring that finance information is structured, reliable, and accessible to all stakeholders.

Duties and Responsibilities:

• Manage and maintain SharePoint environments and document repositories to ensure organized and accessible finance knowledge.
• Oversee policy registers and ensure that all financial policies are up-to-date and easily retrievable.
• Coordinate key reporting cycles, ensuring timely and accurate reporting of financial data.
• Support management outputs by providing reliable financial information and insights.
• Drive improvements in workflows through the implementation of automation and digital tools, enhancing efficiency in financial processes.
• Promote good information management practices across the Finance Department.
• Facilitate learning and knowledge-sharing initiatives to enhance the department's capacity.
• Contribute to internal communication efforts to ensure that all stakeholders have access to structured and reliable finance information.
• Collaborate with other departments to ensure alignment and integration of financial information management practices.

Required Qualifications:

• Strong understanding of financial information management and reporting processes.
• Proficiency in managing SharePoint environments and document repositories.
• Experience with Microsoft 365 tools, particularly in automating workflows and improving information accessibility.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal, to facilitate internal communication and knowledge sharing.
• Ability to work collaboratively with various stakeholders to enhance financial information management practices.

Educational Background:
A bachelor's degree in finance, accounting, information management, or a related field is required. Additional certifications in financial management or information systems would be advantageous.

Experience:
A minimum of 3-5 years of experience in finance management, information management, or a related field is required. Experience in managing SharePoint environments and using Microsoft 365 tools for financial reporting and information management is highly desirable.

Languages:
Fluency in English is mandatory. Proficiency in additional languages, particularly French or Spanish, would be considered a plus.

Additional Notes:
This position is based in Nairobi, Kenya. The role may involve collaboration with international teams, and candidates should be prepared for potential travel. The position is full-time, and the organization offers competitive compensation and benefits.