Driver Clerk

Job Posting Organization:
The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized agency of the United Nations. Established to eradicate rural poverty and hunger, IFAD focuses on investing in rural people. The organization finances programs and projects aimed at increasing agricultural productivity and raising rural incomes. It also advocates for policies that contribute to rural transformation at various levels. IFAD operates through its Department for Country Operations (DCO), which oversees the origination, design, and management of IFAD investments, including both sovereign and non-sovereign operations. DCO interfaces with governments, the private sector, and other stakeholders to deliver IFAD's program of work and ensure quality oversight of the portfolio. The department is led by an Associate Vice-President and consists of five regional divisions, including Asia and the Pacific, East and Southern Africa, Latin America and the Caribbean, Near East, North Africa and Europe, and West and Central Africa, along with the Private Sector Operations Division and two specialized units. The Regional Division for East and Southern Africa is based in Nairobi, Kenya, and is responsible for designing and delivering IFAD's country and regional programs in that area.

Job Overview:
The Driver Clerk position involves providing reliable and safe driving services to IFAD staff, officials, and visitors. The role requires a high level of discretion, integrity, and responsibility, as well as an excellent understanding of protocol and security" style="border-bottom: 1px dotted #007bff !important;">security issues. The incumbent must demonstrate a client-oriented approach and the ability to work effectively with individuals from diverse national and cultural backgrounds. The position entails driving staff in various offices, including Regional Offices, Multi-Country Offices, and Country Offices, as well as providing registry and clerical services. The incumbent is expected to maintain a high standard of accuracy in their work and ensure the safety and reliability of the driving services provided.

Duties and Responsibilities:
The duties and responsibilities of the Driver Clerk include:

• Driving Services and Vehicle Maintenance: - Providing reliable and safe driving services for IFAD staff, high-ranking officials, and visitors, as well as delivering and collecting mail and documents. - Meeting official personnel and visitors at the airport and assisting with visa and customs formalities when necessary. - Maintaining accurate vehicle logs and contributing to vehicle maintenance plans and reports to ensure cost savings. - Performing day-to-day maintenance of the assigned vehicle, including minor repairs and arranging for major repairs, oil changes, tire checks, and cleaning. - Ensuring the availability of all required documents and supplies in the vehicle, such as insurance, logs, maps, and first aid kits. - Taking immediate actions as required by rules and regulations in case of accidents.
• Administrative Functions: - Maintaining the office filing system in accordance with the IFAD Record Management System, including opening new subject files and disposing of old files as per retention schedules. - Safeguarding documents and ensuring proper storage and accessibility of archives. - Providing photocopying and document scanning services as requested. - Assisting in the collection of reference and background materials. - Establishing and maintaining a records system for file movements and managing office circulation and reading files. - Preparing correspondence and reports related to registry activities. - Supporting travel arrangements by preparing travel authorizations and security clearances for staff traveling domestically and abroad. - Managing correspondence by receiving, registering, coding, and forwarding incoming communications and dispatching outgoing communications.
• Managerial Functions: - Upholding integrity and transparency in the administration of IFAD resources and adhering to IFAD's core values and code of conduct.

Required Qualifications:
The required qualifications for the Driver Clerk position include: - A high school diploma. - At least two years of progressively responsible experience in administration and as a driver. - Proficiency in using computer and office software packages, such as MS Word and Excel. - A safe driving record and knowledge of driving rules and regulations. - Skills in minor vehicle repair and maintenance.

Educational Background:
The educational background required for this position is a high school diploma. This foundational education is essential for understanding the administrative and operational aspects of the role, including the ability to manage documentation and perform clerical tasks effectively.

Experience:
Candidates must have at least two years of progressively responsible experience in administration and working as a driver. This experience should include a demonstrated ability to operate vehicles safely and knowledge of driving regulations. Additionally, familiarity with office software and administrative tasks is essential for success in this role.

Languages:
The mandatory language requirement for this position is English, with a proficiency level of 4 (Excellent). This proficiency is crucial for effective communication within the organization and with external stakeholders. Knowledge of additional languages may be considered an asset but is not explicitly required for this role.

Additional Notes:
This position is classified at the General Service level, and applicants must be legally authorized to live and work in Rwanda at the time of application. The role is subject to the authority of the President of IFAD, who can assign staff to various activities within the organization. All staff members are expected to be geographically mobile, and positions may change locations based on strategic priorities. IFAD is committed to diversity and inclusion and does not discriminate based on various factors, including ethnicity, gender, or disability. The organization also emphasizes the importance of maintaining a safe and respectful workplace. Applicants should be aware of potential fraudulent job offers and are encouraged to verify communications from IFAD. The recruitment process may include written tests, presentations, and interviews, and only shortlisted candidates will receive feedback.