Administration Clerk

Job Posting Organization:
The organization responsible for this job posting is UNOPS (United Nations Office for Project Services), which was established to help the United Nations and its partners manage projects effectively. UNOPS operates in multiple countries around the world, focusing on sustainable development and humanitarian efforts. The organization aims to provide efficient project management, procurement, and infrastructure services to support peace and security" style="border-bottom: 1px dotted #007bff !important;">security, humanitarian response, and sustainable development goals. UNOPS is known for its commitment to transparency, accountability, and delivering results that make a difference in the lives of people in need. The organization employs thousands of individuals globally, working in various capacities to fulfill its mission of supporting the UN and its partners in achieving their objectives.

Job Overview:
The Administration Clerk position is an entry-level role within the administration category, primarily based in Brasilia, Brazil. The successful candidate will be responsible for providing administrative support to various projects executed by UNOPS in different states of Brazil. This role requires flexibility and the ability to travel to indigenous and quilombola communities, including remote and hard-to-reach areas. The candidate must have the capability to work from home, ensuring they have a suitable environment, a personal laptop, necessary software, and a reliable internet connection. Participation in meetings during business hours is essential, and the candidate must be available to be present in the territories as required by the project. The selection process involves careful analysis of applications, and shortlisted candidates may be invited for assessments, which typically include a technical test followed by a competency-based interview. The hiring terms may vary, and the overall process can take between one to three months, depending on specific circumstances.

Duties and Responsibilities:
The Administration Clerk will be tasked with a variety of duties and responsibilities, including but not limited to: managing administrative tasks related to project execution, maintaining accurate records and documentation, assisting in the preparation of reports and presentations, coordinating travel arrangements for project staff, and ensuring compliance with UNOPS policies and procedures. The role also involves liaising with various stakeholders, including project teams, community representatives, and other partners. The Administration Clerk will be expected to support the organization in achieving its project goals by providing timely and efficient administrative assistance, contributing to the overall success of the projects.

Required Qualifications:
Candidates applying for the Administration Clerk position must possess a strong set of qualifications, including excellent organizational skills, attention to detail, and the ability to work independently as well as part of a team. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential, along with strong communication skills in both written and verbal forms. The ability to adapt to changing environments and manage multiple tasks simultaneously is crucial. Candidates should demonstrate a commitment to the values and principles of UNOPS and have a proactive approach to problem-solving.

Educational Background:
The educational background required for the Administration Clerk position includes at least a high school diploma or equivalent. A degree in administration, business management, or a related field is preferred but not mandatory. Additional certifications in office management or administrative support can be advantageous and may enhance a candidate's application.

Experience:
While this is an entry-level position, any prior experience in administrative roles or support functions will be considered an asset. Candidates with experience in project management or working within international organizations may have an advantage. The role is designed for individuals looking to start their careers in administration and project support, providing opportunities for growth and development within UNOPS.

Languages:
Proficiency in Portuguese is mandatory, as the role requires communication with local communities and stakeholders. Knowledge of English and Spanish is considered a valuable asset, as it may facilitate communication with international teams and partners. Candidates who are multilingual will have an advantage in this position, given the diverse nature of the projects and the communities involved.

Additional Notes:
This position is classified as an entry-level role under the ICA - LICA contract type, specifically at the LICA 3 level. The contract is regular and ongoing, subject to the availability of funds, organizational needs, and performance. The successful candidate will be expected to travel as part of their duties, with travel costs covered by UNOPS in accordance with existing procedures and regulations. The role requires a commitment to working in challenging environments and may involve significant travel to remote areas. The organization values diversity and encourages applications from individuals of all backgrounds.