Administration Officer (Logistics)

Job Posting Organization:
The organization is focused on delivering essential services and support in logistics and procurement across various regions. It operates in multiple countries, ensuring that projects are executed efficiently and effectively. The organization aims to enhance operational excellence and provide impactful solutions to logistical challenges faced in different contexts. It has a diverse workforce and is committed to fostering an inclusive environment that values the contributions of all employees.

Job Overview:
The Administration Officer (Logistics) plays a crucial role in managing and overseeing logistics operations within the organization. This position is designed for individuals who are adept at handling various logistical tasks, ensuring that all operations run smoothly and efficiently. The officer will be responsible for coordinating logistics and procurement activities, which include managing supplies, overseeing transportation, and ensuring compliance with organizational policies. The role requires a proactive approach to problem-solving and the ability to work in a fast-paced environment. The officer will also be expected to lead projects that deliver essential transactional services, ensuring that logistics and procurement processes are executed with excellence. This position is integral to the organization's mission of providing high-quality support and services in a dynamic global framework.

Duties and Responsibilities:

• Coordinate logistics and procurement activities to ensure timely delivery of goods and services.
• Manage inventory and supplies, ensuring that stock levels are maintained and replenished as necessary.
• Oversee transportation logistics, including the planning and execution of shipments.
• Ensure compliance with organizational policies and procedures related to logistics and procurement.
• Lead projects aimed at improving logistics processes and enhancing operational efficiency.
• Collaborate with other departments to align logistics strategies with organizational goals.
• Provide training and support to staff on logistics and procurement best practices.
• Monitor and evaluate logistics performance metrics to identify areas for improvement.
• Prepare reports and documentation related to logistics operations. 1
• Act as a liaison between the organization and external vendors or service providers.

Required Qualifications:
Candidates must possess strong organizational and communication skills, with a proven ability to manage multiple tasks simultaneously. Proficiency in logistics management and procurement processes is essential. The ideal candidate should demonstrate a high level of attention to detail and the ability to work independently as well as part of a team. Familiarity with relevant software and tools used in logistics and procurement is also required. Additionally, candidates should have a strong understanding of compliance and regulatory requirements related to logistics operations.

Educational Background:
A bachelor's degree in logistics, supply chain management, business administration, or a related field is required. Additional certifications in logistics or procurement would be advantageous. Candidates with relevant coursework or training in logistics management will be given preference.

Experience:
A minimum of 2-3 years of experience in logistics, procurement, or a related field is required. Experience working in an international organization or in a multicultural environment is highly desirable. Candidates should have a track record of successfully managing logistics operations and projects, demonstrating their ability to deliver results in a timely manner.

Languages:
Fluency in either English or French is mandatory, with an intermediate level of proficiency in the other language. This language requirement is crucial for effective communication within the organization and with external stakeholders. Candidates must confirm their language proficiency upon application.

Additional Notes:
The position is classified as an Associate level role (ICS 08) and is offered under an Individual Contractor Agreement (ICA) with a regular contract type. The contract is ongoing, with a start date of July 21, 2026, and an application deadline of August 11, 202

• Depending on the candidate's personal situation, a local fee scale may be applied to determine the contractor's fee. The organization is committed to recruiting both nationally and internationally, ensuring a diverse pool of candidates.