Team Assistant

Job Posting Organization:
The job is posted by the United Nations Economic Commission for Africa (ECA), which is a regional arm of the United Nations established to promote economic and social development in African countries. The ECA was established in 1958 and has been instrumental in providing a platform for dialogue and policy-making among African nations. The organization operates in multiple countries across Africa, focusing on various sectors including economic development, social issues, and environmental sustainability. The ECA employs a diverse workforce dedicated to improving the lives of people in Africa and fostering regional integration and cooperation.

Job Overview:
The Team Assistant position is situated within the Human Resources Management Section of the Division of Administration at the United Nations Economic Commission for Africa (ECA). The incumbent will be responsible for supporting the Chief Human Resources Officer and other designated staff in executing HR functions. This role is crucial for ensuring the timely delivery of HR services and involves a variety of tasks aimed at enhancing the efficiency of HR operations. The Team Assistant will engage in developing HR workflows, organizing key HR events, and coordinating activities across different units. The position requires a proactive approach to assist in the implementation of staff engagement initiatives and to provide comprehensive administrative support to the HR office. The role is expected to contribute to the overall effectiveness of HR functions within the organization, ensuring that all processes are streamlined and well-documented.

Duties and Responsibilities:
The duties and responsibilities of the Team Assistant include: 1) Assisting the Chief of Human Resources in developing and finalizing HR workflows, standard operating procedures, and other process documents. 2) Organizing key HR events that involve multiple stakeholders and coordinating the HR function across different units through meetings and minute-taking. 3) Developing content related to HR activities for the ECA intranet. 4) Implementing and monitoring activities related to the staff engagement action plan. 5) Creating a single-window access process for administrative services for staff members. 6) Providing office support and administrative functions to the Chief HRO as required. 7) Monitoring processes and scheduling related to the Section's outputs and tasks. 8) Researching, compiling, and organizing information for reports, work plans, and meetings. 9) Generating standard statistical reports and work orders using various databases. 10) Proofreading documents for accuracy and adherence to established standards. 11) Providing secretarial and logistical support for meetings and conferences. 12) Assisting in website management by posting various documents. 13) Performing other duties as assigned by the Chief HRO.

Required Qualifications:
The position requires a high school diploma as a minimum educational qualification. Additional studies in administration, social sciences, or management are desirable and would enhance the candidate's profile. Relevant work experience of at least four years in administration is mandatory, with a preference for candidates who have experience in an international organization. Familiarity with human resources processes and process improvement is also desirable, indicating that the candidate should have a solid understanding of HR functions and the ability to contribute to their enhancement.

Educational Background:
Candidates must possess at least a high school diploma. While this is the minimum requirement, additional educational qualifications in fields related to administration, social sciences, or management are highly desirable. This educational background will provide the necessary foundation for understanding the complexities of HR functions and administrative processes within an international context.

Experience:
A minimum of four years of relevant work experience in administration is required for this position. Candidates should have experience working in an international organization, which will provide them with the necessary exposure to diverse work environments and HR practices. Experience in human resources and process improvement is considered an advantage, as it indicates the candidate's ability to contribute effectively to the HR functions of the organization.

Languages:
Fluency in English is a mandatory requirement for this position. Additionally, knowledge of another UN official language is considered an advantage, as it would enhance communication capabilities within the diverse linguistic environment of the United Nations.

Additional Notes:
The position is expected to last for a duration of three months. It is important to note that the United Nations does not charge any fees at any stage of the recruitment process, including application, interview, or training. This ensures that the recruitment process is transparent and accessible to all candidates, without any financial barriers. The position is likely to be full-time, although specific details regarding the working hours and contract terms are not provided.