Finance Technical Assistant

Job Posting Organization:
The Norwegian Refugee Council (NRC) is an international non-governmental organization founded in Norway, operating in over 25 countries worldwide. Established in 2001, NRC has been active in the Democratic Republic of the Congo, focusing on various sectors including Education, Rapid Response to Population Movements (RRMP), Protection and Humanitarian Mediation, Shelter, Water, Hygiene and Sanitation (EHA/WASH), and Information, Advice, and Legal Assistance (ICLA) for displaced populations. The organization is dedicated to providing high-quality aid and defending the rights of refugees and internally displaced persons, with a commitment to diversity, equity, and inclusion in its operations.

Job Overview:
The Finance Technical Assistant plays a crucial role in supporting the financial management of the organization by ensuring the processing of payments, collaborating with program and support teams, and adhering to internal procedures. This position is essential for the smooth execution of daily financial operations and contributes to the transparency and reliability of accounting data. The Finance Technical Assistant is expected to work in compliance with NRC's policies, tools, manuals, and guidelines, assisting in the implementation of administrative functions in line with the mission's action plan. The role requires maturity and initiative in proposing ideas for improving administrative and HR functions within the South Kivu Sub-Office, as well as contributing to the effective management of administrative and HR activities.

Duties and Responsibilities:
The Finance Technical Assistant is responsible for a variety of tasks including: managing the receipt and dispatch of internal and external mail at the South Kivu Sub-Office, ensuring proper distribution and maintaining a tracking register; handling all boat ticket reservations for NRC staff movements/travel in South Kivu; preparing monthly travel movement summaries and submitting them to the HR/Admin Officer for follow-up; compiling monthly flight invoice summaries for finance team payment processing; archiving all administrative documents (leases, medical agreements, and other contracts) both physically and electronically; serving as the focal point for relations with the CNSS (enrollment, payment contributions, etc.); supporting the recruitment process for temporary labor (advertising, collecting applications, organizing written tests and interviews); ensuring that each new employee's file is complete and that all documents are available according to NRC's checklist; confirming that each new employee has signed a Job Description with their supervisor and that a copy is properly filed; maintaining and updating personnel files for the South Kivu Sub-Office; ensuring proper archiving of employee cycle documents (from entry to exit); tracking monthly movements (annual leave, special leave, public holidays) and providing updated trackers to the HR/Admin Officer for verification; ensuring proper documentation and filing of payroll slips at the end of each month; updating and tracking timesheets for national staff; regularly reporting to management on activities to seek support when necessary; and performing any other tasks assigned by the hierarchical superior.

Required Qualifications:
Candidates must possess a university degree in Economics, Finance, Management, or related fields. Practical knowledge of support functions in a humanitarian context is a significant advantage. Proven results in the responsibilities of the position are essential. A good understanding of computer tools (Excel/Word) is a major asset. Proficiency in English is a plus, and a strong command of French, both written and spoken, is required.

Educational Background:
A university degree in relevant fields such as Economics, Finance, Management, or similar disciplines is mandatory for this position. This educational background is crucial for understanding the financial and administrative functions required in a humanitarian organization.

Experience:
Candidates should have relevant experience in financial management or administrative support, particularly within a humanitarian context. Experience in similar roles will be beneficial, as it demonstrates the ability to handle the responsibilities outlined in the job description effectively.

Languages:
Fluency in French is mandatory, both written and spoken. Proficiency in English is considered an asset, as it may facilitate communication within the organization and with international partners.

Additional Notes:
The position is based in South Kivu, Democratic Republic of the Congo. The role may involve working in a challenging environment, and candidates should be prepared for the demands of the humanitarian sector. The organization promotes a culture of safeguarding and expects all employees to treat everyone with respect and dignity, contributing to a safe environment and reporting any incidents of exploitation or harassment. The specific contract duration and seniority level are not mentioned, but the position is likely to be full-time.