Programme Management Assistant

Job Posting Organization:
The Economic Commission for Africa (ECA) is a regional arm of the United Nations established to promote economic and social development in African countries. Its mission is to deliver ideas and actions for an empowered and transformed Africa, guided by the 2030 Agenda and Agenda 206

• ECA operates with a focus on advancing its position as a premier knowledge institution, developing macroeconomic and structural policy options, designing innovative financing models, contributing to regional challenges, and advocating Africa's position at the global level. The organization is committed to addressing the continent's unique challenges and opportunities through strategic initiatives and partnerships.

Job Overview:
The Programme Management Assistant position is situated within the Sub Regional Office for Southern Africa (SRO-SA) in Lusaka, Zambia. The incumbent will provide essential administrative and programme support under the supervision of the Chief Inclusive Industrialization Section. This role involves coordinating programme/project planning and preparation, monitoring the status of proposals, compiling and summarizing information on specific projects, and ensuring compliance with relevant rules and procedures. The assistant will also serve as a focal point for administrative coordination, liaising with various organizational units to facilitate the implementation of programme/project activities. The position requires a proactive approach to problem-solving, effective communication skills, and the ability to manage multiple tasks efficiently.

Duties and Responsibilities:
The Programme Management Assistant will be responsible for a variety of tasks including: assisting in the coordination of programme/project planning and preparation; monitoring the status of programme/project proposals; compiling and summarizing data on specific programmes/projects; reviewing project documents for completeness and compliance; serving as a focal point for administrative coordination; compiling and entering data on project delivery; drafting correspondence and reports; providing general office assistance; responding to complex information requests; maintaining files and records; organizing meetings and workshops; providing guidance to new staff; assisting with data collection and analysis; and performing other duties as assigned. This role requires a high level of organization, attention to detail, and the ability to work collaboratively with diverse teams.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. Training in programme, project administration, or a related field is desirable. The role requires knowledge of internal policies and procedures related to programme/project administration, implementation, and evaluation. Candidates should demonstrate professionalism, effective communication skills, and the ability to work well under pressure. A strong understanding of budgeting and financial management is also essential, along with the ability to apply good judgment in various situations.

Educational Background:
A high school diploma or equivalent is required for this position. Additional training in programme or project administration, or a related field is considered desirable. While a first-level university degree may reduce the required work experience, it is not mandatory for all candidates.

Experience:
Candidates should have a minimum of five years of experience in programme or project administration, technical cooperation, or a related area. This requirement is reduced to three years for candidates who possess a first-level university degree or higher. Experience working with the United Nations system or similar international organizations is advantageous. Additionally, at least one year of experience in data analytics or a related area is desirable.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level II in reading, writing, listening, and speaking. French is considered a desirable language, also requiring a proficiency level of UN Level II in all aspects. Candidates should be able to communicate effectively in both languages, with a focus on clarity and understanding in a professional context.

Additional Notes:
This position is subject to local recruitment, meaning that candidates must be recruited within the country or commuting distance of the office. Staff members in this category are not eligible for allowances or benefits exclusive to international recruitment. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization emphasizes the importance of diversity and inclusion in its workforce and provides reasonable accommodations for applicants with disabilities. The recruitment process will include an assessment exercise and may involve a competency-based interview.