Coordinator, Business Project Management (Convenings)

Job Posting Organization:
The organization is the largest nonprofit dedicated to combating poverty, disease, and inequity globally. It was founded on the principle that all individuals, regardless of their identity or circumstances, should have the opportunity to lead healthy and productive lives. The foundation emphasizes the importance of diversity among its employees, reflecting the varied populations it serves. It offers a comprehensive benefits package that includes medical, dental, and vision coverage without premiums, generous paid time off, paid family leave, retirement contributions, regional holidays, and opportunities for employees to engage in various community initiatives. The foundation is committed to fostering an environment that supports both personal and professional growth for its employees.

Job Overview:
The Coordinator, Business Project Management (Convenings) is a newly created role within the Gender Equality Division’s Office of the President. This position is designed to provide support for the division's convening event coordination and visa document preparation, aligning with the division's revamped business administration model. The role is part of the Operations team and will collaborate closely with Deputy Directors, Senior Program Officers, and Program Assistants to ensure the successful execution of high-quality convenings. Responsibilities include managing logistics, scheduling, and planning events, as well as coordinating arrangements for participants. The role requires domestic and international travel of up to 20-25%, and flexibility in working hours during events may be necessary. This is a limited-term position lasting until December 31, 2027, based in Seattle, and does not include relocation assistance.

Duties and Responsibilities:
The primary responsibilities of the Coordinator include providing comprehensive project management, planning, coordination, and preparation for multiple convenings and events. This involves coordinating all logistical aspects from inception to completion, working closely with investment owners within the division. The Coordinator will act as the main point of contact for both internal and external collaborations, ensuring effective communication and resolution of issues. Additionally, the role includes supporting a continuous improvement approach to enhance the quality and impact of foundation-hosted events. The Coordinator will engage with cross-functional teams to ensure that events meet their intended scope and deliver business value. Responsibilities also encompass project management related to visa support, including researching country-specific visa requirements, preparing necessary documentation, and managing the logistics of visa applications. The role requires effective triage and prioritization of tasks to ensure timely completion of deliverables related to convening and visa support. The Coordinator must demonstrate flexibility, efficiency, and professionalism while managing multiple projects and adapting to changing priorities.

Required Qualifications:
Candidates must have demonstrated experience in project coordination, business operations, event management, or executive administration within a fast-paced environment. Strong organizational skills, initiative, and the ability to work autonomously and collaboratively across functions are essential. A broad understanding of basic project management practices and tools is required, along with conflict resolution skills and the ability to synthesize multiple data sources. Candidates should have practical knowledge of setting priorities, meeting deadlines, and delivering high-quality work while managing various projects. Experience in conducting minor AV troubleshooting and a keen attention to detail are also necessary. The ability to anticipate needs and provide logistical suggestions is crucial, as is a commitment to continuous process improvement and building productive relationships in a matrixed environment.

Educational Background:
While the specific educational background is not explicitly stated, candidates are generally expected to possess a relevant degree or equivalent experience in project management, business administration, or a related field. A background that supports the skills necessary for effective event management and coordination is preferred.

Experience:
The position requires candidates to have a solid level of experience in project coordination, business operations, or event management. Experience leading multiple projects simultaneously, including defining project scopes, planning, and developing solutions, is essential. Familiarity with planning and executing events in diverse international settings, while considering local customs and stakeholder needs, is desirable. The role demands a proactive approach to problem-solving and the ability to adapt to various working styles and environments.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the nature of the role and the organization. Additional language skills may be beneficial, particularly those relevant to the regions where the foundation operates, such as languages spoken in Africa and South Asia.

Additional Notes:
This is a limited-term position set to last until December 31, 2027, and is based in Seattle. The role does not provide relocation assistance. The salary range for this position is between $36.68 and $51.39 USD per hour, with actual placement depending on the candidate's skills, experience, and expertise. The foundation does not offer immigration-related sponsorship for this role, and candidates must have unrestricted work authorization in the United States. The organization is committed to providing an inclusive hiring experience and encourages candidates with disabilities to request accommodations as needed.